News

Dear CIMA members,

We are now seeking nominations to fill the upcoming vacancies in CIMA’s leadership. The following positions are open for nominations: 

• Vice President/President-Elect (1-year term as VP and 1-year term as President)
• • Primary duties:
  • • Serve as chair of the Education Committee.
    • Organize the CIMA Fall Caucus, usually in October or November.
    • Fill in for President in the president’s absence.

• Secretary (2-year term)
• • Primary duties:
  • • Maintain all files and records of the Conference.
    • Keep copies of official CIMA correspondence.
    • Take minutes of all Council and other meetings.
    • Send copies of Council meeting minutes to all Council members, and forwards approved minutes to the webmaster for posting to the association website.
    • Records minutes from the annual Business Meeting, brings them for approval by CIMA Council, and forwards them to the webmaster for posting.
    • Assist the President as required in planning, budget, and correspondence.
    • Confirms the annual election of officers.
    • Serves as an ex officio member of the Membership Committee.

• Council member (3 openings, 2-year term)
• • Primary duties:
  • • Attend bi-monthly Council meetings via conference call (usually Zoom).
    • Serve as chair or a member of at least one CIMA committee, representing CIMA leadership on the committee and reporting on committee activities at the bi-monthly Council meetings.

All members are eligible for nominations. Please consider yourself or another CIMA member for any of the above positions. This is wonderful way to get involved and ensure that CIMA continues to progress and thrive!  Nominations are due by February 21, 2025.

To submit a nomination, please e-mail Trent Purdy, Nominating Committee chair, at: trentp@arizona.edu

Thanks,

Trent Purdy

Nominating Committee Chair, 2024-2025
trentp@arizona.edu

The Conference of Inter-Mountain Archivists (CIMA) has scholarship opportunities for the 2025 annual meeting held in Boise, Idaho, April 30-May 3, 2025.

Steve Wood CIMA Meeting Scholarship

This is a $700 scholarship open to any CIMA member or student. Funds from this scholarship may be used for registration to the annual CIMA Meeting, including joint conferences and the Western Archivists Meeting, workshops offered as part of the conference, conference meals, and travel expenses.

There are five scholarships available for 2025 

Qualifications for Applicants

·         Applicants must be active members of CIMA OR

·         Be enrolled as a student in a program that includes library classes, archival classes, or a related discipline

Application Process

Please include the following information in one PDF document:

·         Name, institution, and email address

·         Current résumé

·         250-word cover letter including:

o A statement of the expected benefits of attending the CIMA meeting

o Why an employing institution would not be able to assist with travel funding

Letter of reference from a person with knowledge of the applicant’s work or educational program, stating how the individual would benefit from the knowledge gained through attending the CIMA meeting

Deadlines

Applications must be submitted no later than Monday, February 24, 2025.

Scholarship recipients will be asked to submit a report on their experience following the conference that will be published in the CIMA Newsletter.

Questions and additional information

Please contact the current chair of the Education and Training Committee referenced below.

Send scholarship applications via e-mail to hsteed@utah.gov

Heidi Steed
Utah Division of Archives and Records Service
Office: 801-531-3860
hsteed@utah.gov

NEW NEH Guidelines & Informational Webinars for Preservation Assistance Grants for Smaller Institutions and Sustaining Cultural Heritage Collections 

Consider applying to these programs that help organizations preserve and manage their collections!  

1. Preservation Assistance Grants for Smaller Institutions: For small and mid-size institutions to improve their ability to care for and manage their humanities collections by funding assessments, consultations, trainings, purchase of supplies, and assistance developing policies and procedures.  

Applications due: January 9, 2025 

Maximum Funding Level: up to $10,000.

More information and webinar here. 

2. Sustaining Cultural Heritage Collections: This program offers three levels of funding for environmentally sustainable projects that improve preservation of humanities collections, reduce energy consumption, and strengthen an institution’s ability to anticipate and respond to disasters. 

• Planning (up to $50,000): Develop and assess preservation strategies and projects. 

• Implementation I (up to $100,000): Implement projects that address specific, discrete preservation challenges identified through an assessment. 

• Implementation II (up to $350,000): Implement projects that address large or multifaceted preservation challenges, identified through an assessment and planned for by a multidisciplinary collaborative team. 

Applications due: January 10, 2025 

Optional drafts for Sustaining Cultural Heritage Collections due: December 5, 2024, 11:59 pm ET 

More information and webinar here. 

Questions? Email: preservation@neh.gov Phone: (202) 606-8570 

Tips on Applying for a Preservation & Access Award 

For a guide to all of our grant programs, please visit NEH Division of Preservation and Access. 

Dear CIMA membership,

Stephanie Luke, Assistant Professor-Metadata Librarian at University of Illinois Urbana-Champaign is distributing information for a survey project on linked data in GLAM institutions. See below for further information.

Survey – The Missing Link: Where Are You with Linked Data?

We are seeking participants for a research survey to assess the uptake of Linked Data technologies for cultural heritage description in the Galleries, Libraries, Archives, and Museums (GLAM) community. The results from this survey are intended to capture the degree to which Linked Data is being implemented or used by different constituencies, to identify perceptions on added value or pain points of LD, and to infer risks and opportunities for further development in the areas of domain modeling and software development.

This survey will take 5-10 minutes to complete depending on the specific responses. It can be paused at any time and completed at a later point.

Your responses are collected anonymously and cannot be tied to your name or email address. No demographic information relating to your person other than your occupational role will be collected. The data collected in this survey will only be shared in aggregate for research purposes.

10 respondents to this survey will be drawn at random to receive a $30 Amazon gift card.

 The survey can be completed at https://princetonsurvey.az1.qualtrics.com/jfe/form/SV_aawbx00AMi2RDaC.

 If you have any questions, please contact one of the study’s investigators listed below.

Thank you,

Kate A. Bowers (Harvard University, kate_bowers@harvard.edu)

Regine I. Heberlein (Princeton University, heberlei@princeton.edu)

Stephanie M. Luke (University of Illinois Urbana-Champaign, smluke2@illinois.edu)

The Society of Southwest Archivists 2024 Virtual Annual Meeting is less than one month away and registration is open! The meeting will be held May 1 - 3, 2024 hosted on Zoom Events. The theme is “DO NOT DEPLETE: Creating Sustainable Solutions in LAMs.” This theme emphasizes sustainability in all its many forms. There are four main areas of sustainability - Human, Social, Economic, and Environmental - all of which are reflected in the archival and archives-adjacent professions.

We have an exciting program planned with pre-conference workshops, engaging educational sessions, social events, and will also have a virtual repository tour showcase spotlighting innovative collections storage methods and spotlight sustainability.

The Plenary Address will be delivered by Eira Tansey. Eira Tansey is an archivist, researcher, and consultant based in her hometown of Cincinnati/the Ohio River watershed. She is the founder of Memory Rising, which provides research, consulting, and archival services with expertise in climate change, environmental and labor movements, and Ohio Valley regional history.

We’re looking forward to welcoming everyone virtually! For more information about the 2024 Virtual Annual Meeting please visit: https://societyofsouthwestarchivists.wildapricot.org/annual-meeting-2024.

Questions? Contact: Melissa Gonzales or Kristine Robb, 2024 Local Arrangements Co-chairs

The Society of Rocky Mountain Archivists is offering a stipend of up to $6,000 for early professionals to participate in our Archives Fellowship Pilot Program. The purpose of this program is to support a more diverse field of applicants who wish to, or are curious about, embarking on a career in the archival field. Acknowledging that the archival field has high barriers to entry, including requiring an ability to complete substantial (and often unpaid) fieldwork and internships, this program is intended to allow early career professionals from underrepresented and marginalized communities to gain experience while also being paid appropriately for their work. In particular, the selection committee encourages Black, Indigenous and/or people of color (BIPOC) to apply.

This is a unique experience for a new professional to develop a project based on their goals and skills and work directly with an organization to determine the project’s scope, goals, and outcomes. Institutions in SRMA member states (CO and WY) will partner with a fellow to identify a project needing the fellow’s expertise and labor. The fellowship project may last up to sixteen non-continuous weeks, but must be completed within one year of selection. Work may be done onsite, remotely, or a combination of both, depending on the fellow’s availability, the project, and the needs of the partner institution. Hours worked should scale appropriately with the length and available stipend (e.g., part-time for 16 weeks), so as to guarantee a livable wage for the fellow. 

Dates: Application Open: February 1 - May 1, 2024

Notification: May 19

Project work: May 19,2024 - December 21, 2024 (within 16 weeks)

Full details can be found at the following link: https://www.srmarchivists.org/SRMA-Archives-Fellowship

The Digital POWRR team invites applications for the third of five upcoming in-person, 2.5 day digital preservation training institutes. The third Institute will be held June 5-7 at the Edmon Low Library at Oklahoma State University in Stillwater, Oklahoma. Due to the generosity of the National Endowment for the Humanities, the Institutes are offered free of charge and travel stipends are available!

An ideal candidate for a POWRR institute fits some of these descriptions:

·         Someone who works directly with collections, including digital materials

·         Someone who has been exposed to basic digital preservation concepts, but struggles with moving from theory to practice

·         Someone who represents or serves historically underrepresented populations

·         Someone who is comfortable with basic technology (navigating a basic computing environment), but would benefit from instruction on more intermediate concepts

·         Someone employed by an institution unable to provide professional development funding adequate to attend other digital preservation training opportunities

·         Someone who would benefit from being a part of a small cohort of professionals like themselves, and who will put forth effort into sustaining these professional connections after the end of the Institute

For more details on the POWRR Institutes, please visit the following page: https://digitalpowrr.niu.edu/upcoming-events/

Apply here: https://forms.gle/eZPwzxLPCBXXTeDj7

Questions? Unable to apply via the Google Form link? Please contact us at digital.powrr.workshops@gmail.com for more information or further assistance.  

Application deadline: February 9, 2024

Applicants will be notified of application status by March 11, 2024

CIMA 2024 Annual Conference: Back to the Basics and into the Future! 

When: May 29, 2024 to June 1, 2024 

Where: Reno, Nevada, University of Nevada, Reno Libraries in the Mathewson-IGT Knowledge Center.

We are bringing it back to the basics and looking to the future for 2024 with a program focused on discussing core archival principles as well as innovative projects with an eye on the future! Session topics may include but certainly are not limited to workflows, processes, archival description, mentoring, outreach, relationship building, digitization, and beyond! 

Proposals for the following are encouraged:  

Pre-conference Workshops (Wednesday): 

• Workshops may be full-day (6 hours) or half-day (3 hours) 

Conference Sessions (Thursday/Friday): 

• Presentations may be 15, 30, or 60 minutes 

• Breakout rooms/roundtable discussions

• Informal hour-long discussions related to a particular theme 

• Submitting a proposal indicates your intention to lead the discussion 

• Poster sessions:

• Posters will be on display Thursday and Friday of the conference 

• Presenters should be available to discuss their posters with conference attendees during specified breaks 

Please submit your proposals here. Presenters can attend in person or present virtually.  

There is also a Google document where CIMA members can informally propose ideas and connect with other members who might be interested in presenting on the same or similar topic. 

The Program Committee has completed a tentative schedule, which includes workshops, dine-arounds, presentation sessions, keynote, posters, reception, breakout sessions, business meeting/awards luncheon, and tours. Stay tuned for more! 

Schedule:

• December 8, 2023: Submissions open

• February, 16 2024: Submissions close

• February 23, 2024: Presenters notified

• March 1, 2024: Sessions and conference schedule announced

Sincerely, 
Trent Purdy
CIMA President 

The Oral History Research Center at the University of Nevada, Las Vegas (UNLV) commemorated its 20th anniversary on October 23rd, 2023. At this evening event, UNLV Libraries presented a live oral history interview of the Center's Director, Claytee White. The interview was conducted by the Center's Projects Manager, Stefani Evans. In attendance was UNLV President, Keith Whitfield, Ph.D.; Vice President of Philanthropy & Alumni Engagement, Rickey N. McCurry; UNLV Dean of University Libraries, Maggie Farrell; UNLV Director of Special Collections & Archives, Sarah Quigley. The event was also attended by numerous friends and numerous colleagues, at the Beverly Theater in downtown, Las Vegas.

As the inaugural director of the Center (in 2003), Claytee White was tasked with developing a robust program for UNLV. Over the years, the Center has conducted 13 major projects, starting with the "Boyer Early Las Vegas Oral History Project". An exhibit documenting these works is currently on display on the first floor of Lied Library, in Las Vegas, Nevada.

Claytee White participated in the "All That Jazz: An Oral History Project" panel session during the 2014 CIMA Annual Conference in Carson City, NV.

In honor of the Oral History Research Center’s 20th Anniversary, the Libraries have launched a fundraising campaign to fund the work of the center in perpetuity. Gifts may be made through the UNLV Foundation. More information about the 20 Years of the UNLV Oral History Research Center is available at https://www.unlv.edu/news/article/story-collector-becomes-story.

The CIMA Education Committee is excited to announce the call for presentations for the CIMA Fall Caucus, scheduled to take place on 14 November 2023 from 1:00 to 5:00pm MT. The program will be presented virtually.

The theme for presentations is "Creative Solutions in Archives." We welcome submissions on the following topics, or any submissions that demonstrate innovation and originality in the application of archival principles. 

• Inter-departmental, institutional, or community collaboration
• Application of DEIA principles
• Ways to approach archival processing and backlogs
• Workflows and project management
• Crowd-sourcing, indexing, and metadata
• Managing electronic records
• Resource and budget management
• Student and intern projects
• Approaches to community outreach, especially coming back from the pandemic

We encourage all types of presentations, individual or group panel presentations. Individual panels would be in the range of 15-20 minutes. Group panels would be in the range of 30-45 minutes. If you have something to share with fellow archivists, please submit!

Submission deadline: Tuesday October 10th

Submission form: https://forms.gle/amqSPGJWk7fe32j67

Respectfully, CIMA Education Committee