2024 Annual Conference

In-Person*

• Member Early Bird: $70.00
  
• Member Regular: $85.00
  
• Student Early Bird: $25.00
  
• Student Regular: $30.00
  
• Non-member: $90.00

Virtual*

Virtual Attendance: Free for Members

Register Virtual

Reception Only

Use this option if you are only attending the reception, or if you are paying for a reception guest separately.

• Each guest: $30.00

*Low registration cost and free virtual attendance are possible due to in-kind donations of space and use of the University of Nevada, Reno Zoom license. The Local Arrangements Committee would like to extend its gratitude to Catherine Cardwell, Dean of UNR University Libraries, UNR Libraries building operations, and @One Digital Media and Technology Center staff for support.

Travel Scholarships are available! See the Funding page for application information.

Group payment is available; contact treasurer@cimarchivists.org to make arrangements.

Hotel and Transportation

Conference Hotels:

Recommended hotels in Downtown Reno (located approximately 1.5 miles south of the Mathewson-IGT Knowledge Center):

• Silver Legacy Resort Casino 

• • 1.4 miles; 407 N. Virginia Street, Reno, NV 89501; 775-329-4777

  • This is a traditional gaming casino/hotel. Rooms can be booked smoking/non-smoking, but smoking is allowed on the casino floor

  • Rooms are $49/night for weekdays; $159/night for weekends including Friday

  • Free airport shuttle (see Transportation section below)

• Renaissance Reno Downtown Hotel & Spa (Marriott Bonvoy)

• • 1.6 miles; One Lake Street, Reno, NV 89501; 775-682-3900

  • This is a non-gaming, smoke-free hotel

  • Rooms start around $300/night (federal government and active military rate available starting around $170/night)

Other Nearby Hotels

Downtown Reno is full of hotel/casinos. There are also other options near the Reno-Tahoe International Airport, though they are a much greater distance from the University of Nevada, Reno campus.

• Downtown Reno

• • Eldorado Reno Hotel & Casino (345 N. Virginia Street, Reno, NV 89501)

  • Circus-Circus Hotel and Casino at The Row Reno (500 N. Sierra Street, Reno, NV 89501)

  • Whitney Peak Hotel (255 N. Virginia St. Reno, NV 89501)

  • J Resort (345 N. Arlington Avenue, Reno, NV 89501)

• Near the Airport

• • Element Reno Experience District (2030 Element Lane, Reno, NV 89502)

  • Hyatt Place Reno-Tahoe Airport (1790 Plumb Lane, Reno, NV 89502)

Transportation from the Reno-Tahoe International Airport to Downtown Reno

• The Row Shuttle (Free for those staying at Row Casinos)

• • Serves the Circus-Circus, Silver Legacy, and Eldorado Casinos

  • Loop from downtown to the airport approximately every 30 minutes

  • 4am to midnight daily

• Uber and Lyft ($15-30)

• Taxis ($20-40)

• • Yellow Cab of Reno

  • Reno Sparks Cab Company

• RTC Bus ($4)

• • Use the free app to purchase rides or pay with cash on the bus

  • 12 Line from Terminal Way and Villanova Drive to RTC 4^th Street Station

  • To the Silver Legacy

  • • Option: Virginia Line from 4^th Street Station to North Virginia Street and 5^th Street

    • Option: Walk west on 4^th Street to Virginia for 3 blocks and north on Virginia to 5^th Street for one block

• To the Renaissance Hotel
• Walk 4 blocks south on Lake Street (hotel is on the left just across the Truckee River)

Getting to the Mathewson-IGT Knowledge Center

The Mathewson-IGT Knowledge Center (MIKC) is located on the campus of the University of Nevada, Reno at 1664 N. Virginia Street, Reno, NV 89557 near the intersection of 15th Street and Virginia.

• Arriving by bus

• • Take the RTC Virginia Line north to Lawlor Station

  • From the bus stop, walk south to 15^th Street and turn left into campus

  • Follow 15^th Street through the roundabout and follow the sidewalk in front of the Joe Crowley Student Union (JCSU); the MIKC is the building (large building with a rotunda at the north entrance) directly to the south of the JCSU

• Arriving by car

• • UNR Visitor’s Parking information

  • Parking on UNR campus requires a parking pass or day pass

  • Parking is enforced Monday-Thursday from 7:30am-8pm and Friday 7:30am-5pm

  • Brian Whalen Parking Complex (closest to MIKC)

  • • Garage entrance on the east side of Virginia Street just south of 15^th Street

    • Public parking on the 1^st floor only

    • Fee: $2/hour, 4 hours max. Note: You will have to renew your parking permit after the 4 hours

  • West Stadium Parking Complex (short walk uphill from the MIKC)

  • • Garage entrance on the east side of Virginia Street just north of 15^th Street in the roundabout

    • Public parking top level only

    • Fee: $10/day

• Arriving by foot (directions from the Virginia Street Reno Arch)

• • Walk north on N. Virginia Street toward Commercial Row (1.1 miles)

  • Turn right onto East 15^th Street

  • Cross at the roundabout and continue in front of the Joe Crowley Student Union (JCSU); the MIKC is the building (large building with a rotunda at the north entrance) directly to the south of the JCSU

Program Schedule

Wednesday, May 29

8:30-9:00am, Registration [Whittemore Gallery]

9:00am-4:30pm, Pre-conference Workshop [MIKC 114, Computer Training Lab]

SAA Workshop: “Preserving Digital Archives”

How do you start a digital preservation program? This course is designed to help practitioners move from understanding the core vocabulary, standards, and best practices of digital preservation toward program planning, policy development, and systems evaluation. Through presentation, discussion, and hands-on exercises, the course will build on core concepts, explore organizational aspects of digital preservation, introduce tools and standards for technical and preservation metadata, and examine factors to consider in evaluating and selecting digital preservation systems.

This workshop will be taught by Dan Noonan. All registration must be done through the SAA website; registration for the workshop is not included in the CIMA registration fee.

7:00-9:00pm, Dine-arounds

On your first night in town, let us help you choose dinner!

Sign up here to join a group of your colleagues for dinner at a local restaurant

Thursday, May 30

8:00-9:00am, Registration Table Open [Whittemore Gallery]

9:00-9:15am, Welcome and Acknowledgements [Wells Fargo Auditorium, MIKC124]

9:15-10:30am, Plenary Session and Keynote [Wells Fargo Auditorium, MIKC124]

Jon Ralston is the founder and CEO of The Nevada Independent. He has been covering politics in Nevada for more than 35 years. His blog, Ralston Reports, launched in 2012. Jon wrote for the Las Vegas Review-Journal for 15 years, the last seven as a freelance columnist. In 1999, Greenspun Media Group purchased his political newsletter, The Ralston Report, and hired him as a columnist for the Las Vegas Sun where his byline appeared until September 2012. He was also a columnist for the Reno-Gazette Journal from January 2015 until November 2016, when he left to start The Indy.

10:30-10:45am, Morning Break with Vendors [Whittemore Gallery]

10:45am-12:00pm, Education Session 1

• Session A
• • How Much Access is Too Much? Challenges in Ethical Stewardship of Indigenous Multimedia Collections. Molly Rose Steed, Claire A. Kempa (The University of Utah)
  • What's the Harm?: Creating a Harmful Content Statement at the University of Nevada, Reno. Challen Wright, Shelly Johnson (University of Nevada, Reno)
• Session B
• • Uniting Forces: Integrating Archives, Digitization, and Special Collections for Enhanced Access and Preservation. Jamie Weeks, Sarah Langsdon, Kandice Harris (Weber State University)
  • Reevaluating Everything - Fresh vs. Existing Perspectives. Kathleen Broeder, Sally McDonald (Southern Utah University) 

12:00-1:30pm Lunch on your own

1:30-2:45pm, Education Session 2

• Session A
• • Creative Solutions: Archiving the Archive. Rachel A. Ernst, Lyuba Basin (Marriott Library, University of Utah)
• Session B
• • Case Studies in Community Collaboration: The Tucson Jewish History Museum and Holocaust Center and the University of Arizona Libraries, Special Collections. Steve Hussman, Michelle Boyer (University of Arizona, Special Collections)

2:45-3:15pm, Afternoon Break with Vendors [Whittemore Gallery]

• Poster Session
• • Dusting Off the Shelves: How a Little TLC Can Revitalize Library Collections. Paul Daybell, Zoe'Swanna McGee (Utah State University)
  • Keeping Momentum: Collaborations in Teaching with Primary Sources. Lisa Duncan, Mary Feeney, Niamh Wallace (University of Arizona Libraries)
  • Preserving Student Folklore Fieldwork in the William A. Wilson Folklore Archive. Paulee Shakespear (Brigham Young University)
  • Tackling collection projects as a solo museum archivist. Adrian Johnson (University of Colorado Boulder Natural History Museum)

Poster presenters will be available for questions during the refreshment break.

• Session A
• • Starting with the basics: Two case studies in email preservation programs. Taylor Chase (Nevada State Archives), Nathan Gerth, Ian McGlory (University of Nevada, Reno)
  • What's in a (file) name? File naming approaches at three institutions. Darcy A. Basin Pumphrey (Utah State University), Katherine Dirk (University of Nevada, Reno), Randi Johnson (University of Arizona Libraries)

5:30-7:30pm, CIMA 51st Anniversary Reception [Wilbur D. May Center, Garden Court]

See details below for information on the reception.

Friday, May 31

8:30-9:00am, Registration Table Open [Whittemore Gallery]

9:00-10:15am, Education Session 4

• Session A
• An Army of Archivists: The Modern Pioneer Oral History Project at Draper Park Middle School. Nathaniel Ricks (Clayton State University)
• Teaching Archival Skills to Patrons and Stakeholders. Sarah Berry, Darcy A. Baskin Pumphrey (Utah State University)
• Session B
• Publishing archival film on YouTube in an Institutional Repository. Daniel Davis (Utah State University, Special Collections and Archives), Erica Finch (Utah State University, University Libraries), Luke Boardman (Utah State University, History Department)
• What in the backlog? Melissa Lawton, Sam Meier (Northern Arizona University)

10:15-10:45am, Morning Break with Vendors [Whittemore Gallery]

10:45-11:45am, Education Session 5

• Session A
• Human Rights and Information Access: Reimagining Finding Aids. Elizabeth Pineo (University of Maryland, College Park)
• Session B
• Bridging the Gap: Collaborative Preservation Efforts at the University of Arizona Libraries. Randi Johnson, Lisa Duncan (University of Arizona Libraries)
• Migration conversation: A Preservica update from USU Libraries. Darcy A. Baskin Pumphrey, Sarah Berry, Andrea Payant (Utah State University)

11:45am-12:00pm, Break with Vendors [Whittemore Gallery]

12:00-1:45pm, Business Meeting, Awards, and Luncheon [MIKC 124 and Frank and Joan Randall Rotunda]

• Session A
• Fresh Eyes on Fundamentals: Redefining Policies and Procedures. Courtney Cochley (Hyrum City Muesum), Heather Housley (Utah State University), Kathleen Broeder (Southern Utah University)
• Session B
• Value Statement: Employing archival values for user education. Meggie Lasher (Davidson College)

3:00-4:15pm, Tours

• Jon Bilbao Basque Library
• UNR Special Collections and University Archives
• Nevada Historical Society

Saturday, June 1

9:00am-12:00pm, Tour to Virginia City, Nevada

Registration limited to 23 participants.

Register for the tour.

Reception

Date: Thursday, May 30, 2024
Time: 5:30-7:30pm

We have a fun evening planned to celebrate the 51st anniversary of the founding of CIMA! Held in the Wilbur D. May Center Garden Court, the celebration will include light hors d'oeuvres, locally produced and source beer, wine, and non-alcoholic options, and the UNR Jazz Trio led by Dr. Josh Reed. Each guest will receive two drink coupons with a cash option also available.

Parking: Ample free parking is available. The entrance to the park is located on Sierra Street [please note that the Washington Street entrance closes at 5pm].

Reception admission is included with an in-person conference registration, but please RSVP when registering for the conference.

To include additional guests ($30/guest), select as add-on in your conference registration or, if you need to pay for your guest(s) separately, add them using the reception only registration form.

Tours

University of Nevada, Reno Distinctive Collections

Date: Friday, May 31, 2024
Location: 3rd floor, Mathewson-IGT Knowledge Center

Tour both the Special Collections and University Archives and the Jon Bilbao Basque Library to see select artifacts from the collection, the second part of our 150th Anniversary Exhibit on the history of the University of Nevada, Reno, and the MARS storage system.

No cost. Select as add-on to conference registration.

Nevada Historical Society

Date: Friday, May 31, 2024
Location: 1650 N. Virginia St., Reno, NV 89503

Visit the oldest museum in the state, currently celebrating its 120th year! Do a self-guided tour of the museum galleries, which tell the story of various aspects of Nevada history, including Native peoples, mining, ranching, gaming, and more. Select material from the archives will be on display in the Research Library.

Virginia City, Nevada

Date: Saturday, June 1, 2024
Location: Virginia City, Nevada

Step back in time and visit one of eight of Nevada's historic landmark districts. Explore the local attractions and spend some time learning about the Comstock Lode.

The tour bus will depart from the Silver Legacy Hotel at 9am and return at 12:00pm.

Cost: $20 (limit 23 participants)
Registration required.

Sponsors