Job Opportunity — Clearfield, Utah

February 7, 2017

Utah State Archives is looking for a new Archival Technician to work in the State Records Center in Clearfield. Employees in this position are responsible for the storage, management, and destruction of records for all state agencies. Duties include, but are not limited to:

  • Assisting state agencies with records management questions, concerns, and reports
  • Receiving and verifying incoming records to ensure accuracy
  • Identifying records that have met retention and sending notices to the associated agency to get approval for destruction
  • Maintaining accurate records by entering and managing information in a database

Employees will use and work around warehouse equipment (such as forklifts, pallet jacks, electric lifts, etc.) to file and retrieve records, manage warehouse space, and load and unload trucks.

Best qualified applicants will have at least 1 year of experience working in a warehouse, including operating a forklift and/or pallet jack, and will be able to perform physically demanding duties, including lifting and carrying items weighing up to 50 pounds.

For more information about the position, including desired qualifications and compensation, see the Utah State Archives listing.


Job Opportunity — Orem, Utah

February 7, 2017

The Clyde Companies is seeking an Archivist & Records Manager to be responsible for implementing an enterprise-wide records program; also the identification, appraisal, acquisition, creation, organization, description, access/retrieval and preservation of historical materials pertinent to the current operations and the history of the Clyde Companies, Inc.

Key Activities:

  • In cooperation with corporate and information technology personnel, implement an enterprise-wide records management program to improve business outcomes;
  • Locate, survey and evaluate records of administrative, legal, fiscal and historical value;
  • Liaise with local institutions and community partners to share and/or collect records pertinent to the Clyde Companies and its founders;
  • Effectively collaborate with current and past personnel to gather/provide records and information for key projects including conducting recorded interviews and acquiring pertinent historical materials;
  • Producing biographies, assist with corporate communications, social media and marketing functions as needed;
  • Create and maintain accession records, finding aids, databases and catalog records;
  • Survey record conditions, determine prudent practices in storage, then carry out a storage plan to preserve, care, and offer security for records and historical materials;
  • Produce record retention schedules for retrieval and distribution of records, as required by organizational needs and projects;
  • Adhere to company policies and procedures as outlined in the employee handbook, etc.; and assist with other duties as assigned.

For more information about the position and required qualifications, please see the Clyde Companies listing.


2017 CIMA Awards: Call for Nominations

January 27, 2017

The Conference of Inter-Mountain Archivists (CIMA) is currently accepting nominations for the 2017 CIMA Awards. The following two awards will be presented during the CIMA/NWA Joint-Annual Meeting, May 17-19, 2017 in Boise, Idaho:

The prestigious CIMA Life-Time Achievement Award acknowledges and demonstrates appreciation for a life of service and leadership in the archival profession OR for significant life-long support of the archival community and its institutions. Nominees must have demonstrated strong leadership and advanced scholarship, on both regional and national levels. Last year, CIMA presented awards to dual recipients. They were Jeffrey Kintop, Nevada State Archivist and Acting Division Administrator, from Carson City, Nevada; and Terry B. Nelson, (retired) Director of the Salt Lake County Records Management and Archives, in Salt Lake City, Utah.

The CIMA Service Award is given to an individual who has made significant contributions in recent years: to the CIMA organization OR to the archival institutions of the Intermountain region OR to the archival profession. The award is given in appreciation for service and leadership and support of the region’s archival community. Nominees must have demonstrated an inspirational spirit and have worked to build a career based on service. However, potential nominees of the CIMA Service Award may have not yet achieved many of the career milestones required for the Life-Time Achievement Award. Last year’s recipient was Julia Stringfellow, University Archivist, Library Faculty Chair, and Professor; at the University Archives and Special Collections at Brooks Library, Central Washington University in Ellensburg, Washington.

CIMA Award recipients do NOT have to be CIMA members.

To nominate someone for either award: please send their name, along with a letter explaining why you think the person should be recognized by their peers and colleagues. To help us with the vetting process, please be as specific and as illustrative as possible. Include any supporting documentation such as: a CV or résumé or biography of the nominee, any photographs, and a list of references that may be contacted. Nominations must be submitted by a CIMA member after a call for nominations is sent to the membership-at-large. All members are encouraged to participate in the nomination process. You may remain anonymous.

The deadline for submitting award nominations is March 1st, 2017.

This year’s chairperson is CIMA Past-President, Michael Frazier. To nominate someone send an e-mail to: michael.frazier@unlv.edu, with the subject “CIMA Awards Committee.”

Or mail your nomination to:
Michael Frazier, CIMA Awards Committee Chair
Special Collections, UNLV Libraries
4505 Maryland Parkway @ Box 457010
Las Vegas, NV 89154-7010


2017 CIMA Travel Scholarships Call for Applicants

January 27, 2017

This year the Conference of Inter-Mountain Archivists (CIMA) Council is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2017 Annual Conference on May 17-19 in Boise, Idaho. Depending on CIMA finances, we may offer a third scholarship. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:

Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

  • All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Ryan Lee (Ryan_Lee@byu.edu).
  • Scholarship applications should be submitted to Vice-President Jim Kichas (jkichas@utah.gov) by Monday, February 20 for full consideration by the scholarship committee.
  • Please use the following subject line in your email: “CIMA Travel Scholarship”.

Successful applicants will be notified by Wednesday, March 1. Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Any additional questions should be directed to Jim Kichas (jkichas@utah.gov)


Additional Planning Tools for CIMA/NWA 2017

December 6, 2016

The Program Committee Co-Chairs recently sent out the call for session proposals for our joint annual meeting next May 17-19, 2017 in Boise, Idaho. To make it easier for like minds to connect, we’re offering up this Google spreadsheet where you can share your session proposal ideas, and see who might be interested in joining your panel.

Please note that this is a planning document only, and it does NOT take the place of actually submitting your session proposal to the Program Committee–to SUBMIT your program proposal go to: https://goo.gl/VUMdQp

Deadline for session proposals is January 6, 2017.


Call for Proposals for CIMA/NWA Joint Meeting 2017

November 8, 2016

The program committee for CIMA/NWA is currently accepting proposals for the 2017 joint annual meeting, to be held in Boise, Idaho on May 17-19, 2017. Please see the Conferences page for more information on the conference and submission process. We are seeking both session and pre-conference workshop proposals. Deadline for submission is January 6, 2017. Please use this online form to submit your proposal at: https://goo.gl/VUMdQp.

For more information please contact the Program Committee chairs, Su Kim Chung (sukim.chung@unlv.edu) and Anne Jenner (ajenner@uw.edu).


Job Opportunity — Reno, Nevada

October 31, 2016

The University of Nevada, Reno Libraries seeks an experienced professional for Director of Special Collections to shape the future of the department and its programs. The Special Collections department includes the University Archives and the largest Basque Library collection outside of the Basque Country. Reporting to the Dean of Libraries, the Director is responsible for the planning, implementation and promotion of a wide range of departmental projects. The successful candidate will have demonstrated management success and the ability to work effectively with diverse backgrounds, opinions, and orientations. The candidate will be knowledgeable in current and emerging archival, access, and digitization standards, practices, and technologies. The Libraries emphasize excellent organizational, communication and interpersonal skills; strong service orientation; the ability to manage change; and the desire to actively engage in campus and community outreach activities to promote the collections and build partnerships.

For a complete job description go to http://docs.library.unr.edu/admin/jobs/sc.pdf and to apply go to https://www.unrsearch.com/postings/22105. Please attach a letter of application, resume, contact information for three professional references. Review of applications will begin November 8th.