CIMA Summer 2016 updates

July 19, 2016

I hope you have been having a relaxing summer. Hard to believe it’s been two months since we all met up in Ogden for our annual meeting, and I look forward to seeing those of you who will be attending SAA’s annual meeting in Atlanta in a few weeks. In the meantime, I wanted to bring you up to date on a few developments and alert you to a few important dates for fall.

Joint Annual Meeting with NWA in 2017
NWA surveyed its membership and they were in favor of holding a joint meeting with us next year in Boise. We have held our initial planning conference call, and local arrangements chair, Alex Meregaglia, is busy researching hotel and conference space options with his committee (Julia Stringfellow and Gwyn Hervochon). NWA will also appoint members to both the local arrangements and program committees as we move forward. Stay tuned for meeting dates in the near future.

Fall Caucus in Provo – October 14
Save the date for the fall caucus at BYU on Friday, October 14. We are planning a day-long program (tentatively) featuring a morning faculty panel on how different disciplines use Special Collections, as well as a session looking at instruction and use in state, local, and religious archives. Following a lunch break, the afternoon will feature a panel on issues related to born digital material, web archiving and/or digital preservation, after which we’ll break into small groups with the presenters to consider best practices in these areas. More details to follow.

Fall Caucus in Nevada – November 4
Plans are underway for Nevada’s fall caucus in Las Vegas on Friday, November 4. We are working on offering an SAA DAS workshop (Managing Electronic Records) on November 3 at the UNLV Libraries the day before the caucus. Details for the Friday caucus will be forthcoming as soon as plans are finalized.

Newsletter Survey
Melissa Johnson, our wonderful newsletter editor, is planning to send out a brief survey to CIMA members to get their input on what they would like to see in the newsletter and discover ways that it can better serve the membership. We are also hoping to add a regular feature into the newsletter that highlights new members in each issue, and work on standardizing the content for the issues throughout the year. Look out for the survey sometime this summer.

RAAC at SAA’s Annual Meeting
Some of you may not be aware of this, but CIMA is part of the larger Regional Archival Associations Consortium (RAAC) which “provides an official venue for information exchange among the leadership of regional archival organizations, and among the Regionals and the Society of American Archivists. The Group serves as a formal entity for fostering collaboration among the Regionals, and between the Regionals and SAA.”

This year the RAAC will be joining the Society of Georgia Archivists for a symposium focusing on the interests of our nation’s regional organizations. Sessions will focus on advocacy, public awareness, education, disaster planning and recovery, and grant development. This symposium will take place on Tuesday, August 2, in Atlanta, Georgia, in conjunction with the Society of American Archivists Annual Conference. Don’t forget that CIMA’s own Gordon Daines will be presenting at this symposium on two important collaborative initiatives that began in the western region: the Journal of Western Archives and the Western Round-Up meetings.

CIMA and Twitter
We are investigating setting up an official CIMA Twitter account. All of the other western regional archival associations have Twitter accounts, so council member Liz Zepeda is looking into best practices for setting one up for us and making it sustainable.

Best wishes –
Su Kim Chung
CIMA President, 2016-17


Job Opportunity — Logan, Utah

July 14, 2016

Utah State University Libraries seek a dynamic, innovative and highly motivated Associate Dean (AD) to lead a newly restructured Special Collections and Archives Division. The primary responsibilities of the position are to provide leadership and direction for the departments of Special Collections and Archives, Digital Initiatives, and Government Documents within the broader context of the University Libraries’ and the campus’ strategic plans and goals. The incumbent will report to the Dean of Libraries and serve on the Libraries Executive Council, the senior leadership, policy and management team.

The successful candidate will work with the Division and other library departments to create extraordinary user experiences with the Division’s preeminent manuscript, photographic, book, government document, university archives, digital, and institutional repository collections. The incumbent will oversee a rich program of research and instructional services, providing outreach via reference and consultation services, course-integrated curriculum development, exhibition development, and other programming opportunities. The AD will be a leader in the Libraries digital and physical preservation committees. The AD will develop and implement strategies for collection development for both the physical and digital collections. In addition to the primary responsibilities, the successful candidate will work to develop external funding, through monetary donations, in-kind gifts and grant funding.

For more information about the position, and to apply, visit the Utah State University jobs portal at https://usu.hiretouch.com/job-details?jobid=1571. The first application review date is August 14, 2016.


Job Opportunity — Clearfield, Utah

July 14, 2016

Utah State Archives is looking for a new Archival Technician to work in the State Records Center in Clearfield. Employees in this position are responsible for the storage, management, and destruction of records for all state agencies. Duties include, but are not limited to:

  • Assisting state agencies with records management questions, concerns, and reports
  • Receiving and verifying incoming records to ensure accuracy
  • Identifying records that have met retention and sending notices to the associated agency to get approval for destruction
  • Maintaining accurate records by entering and managing information in a database

Employees will use and work around warehouse equipment (such as forklifts, pallet jacks, electric lifts, etc.) to file and retrieve records, manage warehouse space, and load and unload trucks. Best qualified applicants will have at least 1 year of experience working in a warehouse, including operating a forklift and/or pallet jack, and will be able to perform physically demanding duties, including lifting and carrying items weighing up to 50 pounds.

For more information about the position, and to apply, please visit the State of Utah employment portal at http://agency.governmentjobs.com/utah/default.cfm?action=jobbulletin&JobID=1482037. Applications should be submitted by July 21, 2016.


Job Opportunity — Salt Lake City, Utah

June 23, 2016

The LDS Church History Library is seeking a processing archivist who can lead staff and volunteers in the processing of archival collections held in remote storage locations, for both preservation and discovery purposes. The ideal candidate will be knowledgeable in international LDS Church History as well as in archival and library standards. The archivist will contribute to our team dedicated to the arrangement and description of archival and manuscript collections, collaborate with international subject experts and preservation specialists, and participate in the work of the Church History Department as a whole. This individual will help create new methods to describe the content of these materials so they may be discovered and access by global library users.

For more information on the job responsibilities, qualifications, and to apply, see the Church of Jesus Christ of Latter-day Saints job portal. The application deadline is expected to be July 15th, though it may close earlier. Applications must be members of the Church and currently temple worthy.


Job Opportunity — Salt Lake City, Utah

June 22, 2016

The Utah State Archives is seeking an Archivist to provide electronic records management and archival services to state agencies and governmental entities. Duties include, but are not limited to:

  • identification, description, appraisal, scheduling, and classification of electronic records series and agency electronic records management systems in accordance with state archives policies
  • appraisal and archival evaluation of electronic records for administrative, fiscal, legal, historic, and research values
  • assisting with the re-formatting of public records through a variety of technological methods
  • handling and preserving permanent government records in paper and digital formats
  • creation of reference materials to facilitate public access
  • participation in outreach efforts to state agencies and the public

The best qualified applicant is one who is experienced in the full spectrum of archival practices and techniques; who has a master’s degree in history, library sciences, or a related field; and who has earned a Digital Archives Specialist certification. Recent college graduates with a master’s degree in the above fields are encouraged to apply, especially those with volunteer or internship experience in electronic archiving.

For the full job announcement, and to apply, see the State of Utah job site at http://agency.governmentjobs.com/utah/default.cfm?action=jobbulletin&JobID=1460672 Applications are due by June 26, 2016.


Job Opportunity — Salt Lake City, Utah

May 29, 2016

The Mountain West Digital Library (MWDL) seeks an energetic, visionary, innovative, and accomplished professional for the position of Program Director. This is an excellent opportunity to work with collaborative and enthusiastic colleagues across the Mountain West to maintain and improve access to unique and rare materials from libraries and other memory institutions. MWDL serves the Mountain West region as a Service Hub for the Digital Public Library of America, and it aggregates metadata from partnering libraries, museums, and archives in six states for sharing both regionally via the MWDL portal at http://mwdl.org/ and nationally via the DPLA portal at http://dp.la/. MWDL’s Member Repositories and other collections partners collaborate to develop standards for digital collections metadata and other aspects of digital collection management.

For more information about the position, and to apply, please visit the University of Utah careers site at https://utah.peopleadmin.com/postings/51729.


Job Opportunity — Clearfield, Utah

May 20, 2016

The Utah State Archives is looking for a new Archival Technician to work in the State Records Center in Clearfield. Employees in this position are responsible for the storage, management, and destruction of records for all state agencies. Duties include, but are not limited to:

  • Assisting state agencies with records management questions, concerns, and reports
  • Receiving and verifying incoming records to ensure accuracy
  • Identifying records that have met retention and sending notices to the associated agency to get approval for destruction
  • Maintaining accurate records by entering and managing information in a database

Employees will use and work around warehouse equipment (such as forklifts, pallet jacks, electric lifts, etc.) to file and retrieve records, manage warehouse space, and load and unload trucks.

Best qualified applicants will have at least 1 year of experience working in a warehouse, including operating a forklift and/or pallet jack, and will be able to perform physically demanding duties, including lifting and carrying items weighing up to 50 pounds.

Applications for the position close on May 24, 2016. For the full job announcement and to apply, please visit the State of Utah website at http://agency.governmentjobs.com/utah/default.cfm?action=jobbulletin&JobID=1436272.


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