Upcoming SAA Workshop in the CIMA Region

October 7, 2016

The University of Nevada, Las Vegas is co-sponsoring the SAA workshop Managing Electronic Records in Archives and Special Collections, to be held on November 3rd in Las Vegas, Nevada. The workshop will discuss both the administrative and technical needs to successfully manage archived electronic records. Registration costs are:

SAA Member — $265
Non-SAA member — $325

For more information about the workshop, please check the Society of American Archivists’ website.

Job Opportunity — Salt Lake City, Utah

October 7, 2016

The Department of Heritage & Arts The Utah Division of State History is seeking a part-time Reference Librarian to assist with the operation of the Utah History Research Center. The Reference Librarian will be responsible for providing research assistance to digital customers, email, telephone, and walk in customers. This work includes providing instruction on how to use the public access catalog and other web based research tools, assisting with the completion of photo orders, pulling and refilling of collection materials, providing tours, giving presentations, creating resource guides, maintaining inventory lists, tracking statistics, handling small cash deposits, and keeping the Research Center and its equipment clean and in good working order.

This is a part-time opportunity, approximately 20 hours a week. It is “time limited” with an end date of December 30, 2018.

Typical Qualifications:

  • knowledge of Utah and Western History
  • ability to create strategies so research can be conducted effectively and efficiently
  • understanding of the importance of security and special handling for rare and fragile books, manuscripts, and photographs
  • ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions
  • knowledge of American Library practices and theories
  • knowledge of libraries and their utilization methods to include categorization/classification methods and how to store and retrieve books, documents and materials
  • ability to follow a given rule or set of rules in order to arrange things or actions in a certain order
  • familiar with photo scanning software
  • ability to speak and write clearly, concisely and effectively
  • principles, practices and procedures of an office environment

Preferred Qualifications:

  • MLS degree or equivalent library experience</

  • and/or history related degree

This recruitment is open to the public and will close on Wednesday, October 19, 2016. To apply for this position please visit http://statejobs.utah.gov/jobseeker/. If you have any questions, please contact Corrie Steeves, HR Analyst, at csteeves@utah.gov.

Job Opportunity — Provo and Lehi, Utah

September 29, 2016

Sundance Group, LLC, a management company with offices in Provo and Lehi, is seeking an archivist to assist the Personal Advisor to Principal by preserving, providing access to and updating Principal’s personal and professional property. This includes processing and cataloging personal, professional, and film collection items and ensuring materials are properly described and stored for immediate retrieval. The archivist has responsibility for identifying preservation concerns and performing or recommending necessary action. The role will also assist in continued development of the physical archive storage space.

The candidate will:

  • Catalog items in the current collection (including packaging, still images, awards, clothing, property, art, artifacts, video and film reel) as needed and input new items as they are received and accessioned;
  • Identify items with conservation/preservation concerns and perform basic preservation or research and recommend conservation;
  • Draft a collection plan, identify and collect items that document and/or preserve an essential part of Principal’s personal and professional history;
  • Work with the Personal Advisor to Principal to identify and execute opportunities to leverage archive assets and company history with internal foundations or external associations (i.e. the Motion Picture Academy);
  • Conduct original historical research as required;
  • Assist in planning for and development of existing or upgraded Utah archive storage space; and
  • If required, assist in directing the work of contract catalogers, valuation specialists, appraisers and other vendors.

Applicants should have the following qualifications:

  • Clear and effective communicator;
  • Ability to interact in a professional manner along with a commitment to creating a positive culture both in the office and throughout the organization. Possesses the necessary social skills to work with a broad based constituency and provide excellent service to all internal and external contacts;
  • Demonstrated ability to be proactive, self-motivated and self-directed;
  • Demonstrated organizational skills with attention to detail;
  • Bachelors’ degree. Desired education/experience in a Library Science/Archives degree program – either currently enrolled or graduated. Job-relevant work experience also preferred;
  • Experience in organization and cataloging for customers or clients;
  • Knowledge of the principles of archival appraisal, arrangement and description. Basic library cataloguing and database skills;
  • Awareness of emerging technologies for electronic and digital storage and access, including familiarity with the principals of digital reformatting, such as scanning and digitizing;
  • High level of sensitivity to confidential materials and situations and a proven ability to work competently and diplomatically under pressure;
  • Computer skills: Microsoft Office Suite, scanning, photo editing, and archival software;
  • Excellent verbal and written communication skills, detail oriented, organization and problem-solving, and strong customer service. Must have strong self-management skills in an environment where multiple tasks and demands are occurring;
  • Demonstrated ability to work a flexible schedule, wherever and whenever may be reasonably required, work well under pressure, plan, prioritize, organize and complete work to meet multiple and sometimes competing deadlines;
  • Ability to multi task in a fast paced environment;
  • Demonstrated cooperative behavior;
  • Keeps information confidential as directed in the confidentiality agreement; and
  • Acts as an ambassador of Principal inside and outside of work.

For more information about the position, and to submit a resume, please contact the Sundance Group at info@thesundancegroup.com.

Upcoming SAA Workshop in the CIMA Region

September 6, 2016

Brigham Young University is co-sponsoring the SAA workshop Reappraising and Deaccessioning Archival Materials from Start to Finish, to be held on November 11th in Provo, Utah. The workshop will provide step-by-step instruction on how to initiate and carry out reappraisal and deaccessioning programs and projects. Before October 11th, registration costs are:

SAA Member — $189
Non-SAA member — $249

After that date, registration fees will rise in both categories.

For more information about the workshop, please check the Society of American Archivists’ website.

Papermaking Workshop

September 6, 2016

The University of Utah’s Marriott Library will be hosting a free lecture by Simon Barcham Green on the “History of Papermaking.” The event will be held at the Alta Club (100 East South Temple) on September 28, 2016 at 7 p.m. Mr. Green is a 6th generation English papermaker and historian whose U.S. lecture tour is being coordinated by MacArthur Fellow Timothy Barrett, Director of the Center for the Book at the University of Iowa.


Job Opportunity — Reno, Nevada

September 1, 2016

The University of Nevada, Reno is seeking a Digital Archivist to preserve and make accessible a wide-range of historically significant digital materials, including the papers of Senator Harry Reid. The Digital Archivist provides leadership, strategic planning, and hands-on management of digital content in this collection and oversees the long term preservation, organization, and distribution of the Libraries’ digitized and born-digital material. The position provides expertise and leadership and manages physical processing and handling of unique digital research collections. The position reports to the Assistant Dean for Collections and Knowledge Access Services.

For more information about the position, and to apply, please visit the University of Nevada, Reno employment website at https://www.unrsearch.com/postings/21639.

CIMA Summer 2016 updates

July 19, 2016

I hope you have been having a relaxing summer. Hard to believe it’s been two months since we all met up in Ogden for our annual meeting, and I look forward to seeing those of you who will be attending SAA’s annual meeting in Atlanta in a few weeks. In the meantime, I wanted to bring you up to date on a few developments and alert you to a few important dates for fall.

Joint Annual Meeting with NWA in 2017
NWA surveyed its membership and they were in favor of holding a joint meeting with us next year in Boise. We have held our initial planning conference call, and local arrangements chair, Alex Meregaglia, is busy researching hotel and conference space options with his committee (Julia Stringfellow and Gwyn Hervochon). NWA will also appoint members to both the local arrangements and program committees as we move forward. Stay tuned for meeting dates in the near future.

Fall Caucus in Provo – October 14
Save the date for the fall caucus at BYU on Friday, October 14. We are planning a day-long program (tentatively) featuring a morning faculty panel on how different disciplines use Special Collections, as well as a session looking at instruction and use in state, local, and religious archives. Following a lunch break, the afternoon will feature a panel on issues related to born digital material, web archiving and/or digital preservation, after which we’ll break into small groups with the presenters to consider best practices in these areas. More details to follow.

Fall Caucus in Nevada – November 4
Plans are underway for Nevada’s fall caucus in Las Vegas on Friday, November 4. We are working on offering an SAA DAS workshop (Managing Electronic Records) on November 3 at the UNLV Libraries the day before the caucus. Details for the Friday caucus will be forthcoming as soon as plans are finalized.

Newsletter Survey
Melissa Johnson, our wonderful newsletter editor, is planning to send out a brief survey to CIMA members to get their input on what they would like to see in the newsletter and discover ways that it can better serve the membership. We are also hoping to add a regular feature into the newsletter that highlights new members in each issue, and work on standardizing the content for the issues throughout the year. Look out for the survey sometime this summer.

RAAC at SAA’s Annual Meeting
Some of you may not be aware of this, but CIMA is part of the larger Regional Archival Associations Consortium (RAAC) which “provides an official venue for information exchange among the leadership of regional archival organizations, and among the Regionals and the Society of American Archivists. The Group serves as a formal entity for fostering collaboration among the Regionals, and between the Regionals and SAA.”

This year the RAAC will be joining the Society of Georgia Archivists for a symposium focusing on the interests of our nation’s regional organizations. Sessions will focus on advocacy, public awareness, education, disaster planning and recovery, and grant development. This symposium will take place on Tuesday, August 2, in Atlanta, Georgia, in conjunction with the Society of American Archivists Annual Conference. Don’t forget that CIMA’s own Gordon Daines will be presenting at this symposium on two important collaborative initiatives that began in the western region: the Journal of Western Archives and the Western Round-Up meetings.

CIMA and Twitter
We are investigating setting up an official CIMA Twitter account. All of the other western regional archival associations have Twitter accounts, so council member Liz Zepeda is looking into best practices for setting one up for us and making it sustainable.

Best wishes –
Su Kim Chung
CIMA President, 2016-17