CIMA 2020 Awards Announced

April 29, 2020

The Conference of Inter-Mountain Archivists (CIMA), an association of archivist, conservators, historians, and archival professionals in Utah, Nevada, Arizona, Idaho, and New Mexico, announces the recipients of the 2020 CIMA Awards for outstanding service and leadership in the archival profession. Please join us in congratulating these deserving winners!

The 2020 CIMA Service Award goes to Stephanie Milne-Lane. Over her career working for the Boise City Department of Arts & History, Stephanie was hired as the department’s first full-time, professional archivist to preserve and provide access to the city’s historical records. She spearheaded a city-wide inventory of archival records and artifacts, created and enacted a collections management policy, gained complete intellectual and physical control over the collections, and opened up the Arts & History archive for public access in less than three years. In addition to full time work for the City of Boise, Milne-Lane also served as a Governor-appointed member of the Idaho State Historical Records Advisory Board, and participated in professional associations, and contributed to the archival/library community in the inter-mountain United States.

Stephanie Milne-Lane earned a Master’s in Applied Historical Research (Public History) from Boise State University in 2012. She earned her Master’s in Library and Information Science from the University of Washington in 2019. In addition to working as a consulting historian for many years, she worked as a Project Manager and Historian at Stevens Historical Research Associates. From 2016-2019 she worked as the Arts & History Archivist in the Boise City Department of Arts & History. She currently holds the position of Processing Archivist & Records Manager at Willamette University.

The 2020 CIMA Mentor Award goes to Gina Strack for her many years of mentoring as the Digital Archives Manager at Utah State Archives and Records Service. Strack has been an integral part of the Utah Archives’ volunteer and internship program for many years, impacting numerous student lives through her helpful guidance and hands-on experience to those entering the archival field. She takes time to understand the educational and professional goals of students, and ensures the students’ projects support their individual goals. She understands the importance of hands-on learning, and is an expert in transferring theoretical knowledge into practical applications.

Gina Strack has been at the Utah State Archives and Records Service since 2002. She is the Digital Archives Manager, administers multiple web sites, as well as archival processing of historical materials such as vital records. She is a Certified Archivist, has an MLIS from the University of Washington, and holds a certificate as a Digital Archives Specialist.

The Conference of Inter-Mountain Archivists will honor this year’s award recipients during the annual business meeting held virtually on Friday, May 15, 2020 due to the cancellation of the Western Archivists Meeting in San Francisco, California due to the COVID-19 outbreak.


2020 CIMA Travel Scholarships, Call for Applicants

January 16, 2020

This year the Conference of Inter-Mountain Archivists (CIMA) is offering three $500 travel assistance scholarships to assist CIMA members who want to attend the 2020 Western Archivists Meeting in San Francisco, April 21-25, 2020. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Specific scholarships are available for early career archivists and students, as well as the Steve Wood Meeting Scholarship.

Members interested in applying for a CIMA travel assistance scholarship should consult the funding page for more information, and complete the linked scholarship application.

Any additional questions should be directed to Ellen Ryan (ryanelle@isu.edu).


Journal of Western Archives Seeks New Editor

November 13, 2019

The Journal of Western Archives is seeking a new managing editor. The managing editor is responsible for the overall quality of the intellectual content of the journal and works closely with the editorial board to ensure that the needs of the professional community (including the journal’s four regional sponsors) in the western United States are met. If you are interested in this position, please submit a CV and a letter of interest to journal director Gordon Daines at gordon_daines@byu.edu by Monday December 16th at 5:00 pm MST. The successful applicant will assume their duties on January 1st, 2020 and receive a yearly honorarium of $500.00. The initial term will be for three years with the opportunity to renew once.

Journal of Western Archives Editor
Job Description

The Editor is responsible for the overall quality of the intellectual content of the journal and for overseeing the review process to ensure it is thorough, fair, and timely. The Editor is responsible for upholding the mission and scope of the journal and for selecting papers that provide new, original, and important contributions to knowledge.

Responsibilities:

  1. The Editor oversees the mission and scope of the journal in consultation with the journal director and the editorial board.
    1. The Editor ensures that the papers published are consistent with the editorial mission.
    2. The Editor works with the journal director and the editorial board to determine if thematic issues should be published. The Editor identifies and invites potential guest editors for these issues.
    3. The Editor works with the technical editor/layout specialist to ensure that content is visually appealing and readable.
  2. The Editor is responsible for overseeing the peer review process.
    1. The Editor selects editorial board members to shepherd potential articles and case studies through the peer review process.
    2. The Editor and assigned editorial board members will use the BePress platform to conduct the editorial review process.
    3. The Editor will review the feedback from peer reviewers and the assigned editorial board member and will make the final decision regarding acceptance or rejection of articles and case studies.
    4. The Editor will ensure that the peer review process is completed in a timely way and that authors receive constructive feedback about papers submitted.
  3. The Editor is responsible for overseeing the copyediting process
    1. The Editor will work with the journal’s contract copyeditor to ensure that articles and case studies are copyedited in a timely fashion.
    2. The Editor has final authority on all copyediting decisions.
  4. The Editor will seek opportunities to promote the journal.
    1. The Editor will seek to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
    2. The Editor will encourage editorial board members to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.

Qualifications:

Required

  • Excellent oral and written communications skills
  • Must have the technical capacity to work in a fully electronic environment
  • Experience in conducting and writing research, sufficient to enable the individual to solicit and select research that will result in a high-quality publication that addresses the diverse interest of the readership
  • Dynamic, self-motivated individual
  • Ability to delegate
  • Strong organizational skills
  • Ability to set and meet firm deadlines
  • Strong interpersonal skills and the ability to work in a team environment

Preferred

  • Experience with the peer review process as both a peer reviewer and an author
  • Membership in one of the four sponsoring regional associations (Conference of Intermountain Archivists, Society of Rocky Mountain Archivists, the Society of California Archivists, or the Northwest Archivists, Inc.
  • Familiarity with and ability to use the Chicago Manual of Style

Job Opportunity — Reno, Nevada

November 12, 2019

The Special Collections and University Archives Department and the Jon Bilbao Basque Library are recruiting for an Archivist 2. The Digital Access position works across the Basque Library, and Special Collections and University Archives units at the UNR Libraries by building digital collections, collaborating with other units to describe materials and provide online access, assisting users in obtaining copies of collection items, and licensing materials for re-use. The position may also assist with events and public service desks in both units and holds primary responsibility for identifying, assessing, and preparing materials for digitization and managing the patron order process.

This position will also be responsible for working collaboratively and productively with Digital Services and the Metadata and Cataloging Department on digitization projects and will, in conjunction with Basque and SCUA leadership, formulate strategic priorities for digitization. The position is expected to successfully consult with and support other staff who manage, process, provide access to, and describe archival materials. The ideal candidate will be able to complete patron orders and requests in a timely, equitable, and accurate manner and will be able to adapt to changing technology needs and self-teach new skills or tools. The position is expected to demonstrate awareness of power, equity, diversity, and inclusion practices and issues with archives and special collections and should have or develop a nuanced understanding of item-level archival object description and digital representation.

For more information about the position, including preferred qualifications and application procedures, please visit the University of Nevada, Reno job site.


Job Opportunity — Los Alamos, New Mexico

October 28, 2019

The National Security Research Center (NSRC) is hiring archivists or librarians with a background in archives, library science, physical sciences, history, or records management to help us digitize their holding and provide assistance on quality control and metadata development. Positions will be filled at either the Library Professional 1 or Library Professional 2 level, depending on the skills of the selected candidate. Responsibilities for each level are below.

Library Professional Level 1

The successful candidate will:

  • Digitize the NSRC’s collections. Archival media includes paper, microfilm, microfiche, motion picture film, video, and others.
  • Assist the NSRC Preservation Team Leader in entering metadata and indexing information about the digitized material.
  • Provide Quality Control for the digitized materials.
  • Assist the Archivist Team Leader accession new material into the NSRC’s collections.
  • Assist the Research Librarian Team Leader with customer research requests.

Library Professional Level 2

In addition to the duties outlined above, the (higher level title) will be required to:

  • Digitize the NSRC’s collections. Archival media includes paper, microfilm, microfiche, motion picture film, video, and others.
  • Create metadata/indexing information in collaboration with the NSRC Preservation Team Leader and NSRC Chief Librarian to assist in the retrieval of the material.
  • Provide Quality Control for the digitized materials as well as the metadata and indexing.
  • Independently accession new material into the NSRC’s collections.
  • Independently provide research librarian support to customers.
  • Write occasional articles and blogs about the material contained in the NSRC.

For more information about the positions, including qualifications and salary, please visit the Los Alamos National Laboratory website.


Western Archivists Meeting Call for Proposals

October 25, 2019

Join the Society of California Archivists (SCA), Conference of Inter-Mountain Archivists (CIMA), Northwest Archivists (NWA), and Society of Rocky Mountain Archivists (SRMA) for an engaging and energizing program. For more details on this program please visit SCA’s Western Archivists Meeting web page.

Dates: April 22-25, 2020–Pre-conference workshops and tours April 22. Conference begins April 23. Hotel conference rate available April 21-25.

The call for proposals submission form is available at https://docs.google.com/forms/d/e/1FAIpQLSfEbBU_McBKQOQuNKiOYg0G0fAq9gg1EN7GSbP58dOvKD0Pgg/viewform. Proposals that demonstrate cross-regional collaboration are strongly encouraged. For assistance on finding other regional partners please refer to this spreadsheet. Proposals are due November 4, 2019.

More information about the meeting is available on the Conferences page.


Job Opportunity — Provo, Utah

September 16, 2019

The Harold B. Lee Library at Brigham Young University is seeking a Central Processing Unit Supervisor. This position oversees the physical processing of manuscript collections, the creation of appropriate access tools (including finding aids and catalog records), departmental standards compliance, and training related to manuscripts processing. This position also ensures that manuscript collections are prepared for digitization (when appropriate) and provides guidance in identifying and soliciting funds, including grant proposal writing, as appropriate and helps to manage any acquired funding.

Specific job responsibilities include:

  • Oversee physical processing of manuscript collections
  • Train and manage student processors
  • Contribute to department conservation/preservation initiatives
  • Assist curators and catalogers in building, organizing, and describing collections

Applications must be submitted by September 26, 2019. More information about the position, including preferred qualifications and salary range, is available at the BYU YJobs website.