Job Opportunity — Tucson, Arizona

March 22, 2017

The University of Arizona Libraries seeks a driven, collaborative, service-oriented professional as a Collections Management Archivist. This position meets the information needs of students, faculty, and other Special Collections users through the development and management of the department’s collections including acquisitioning, processing, description, and collections maintenance. The position also provides reference service and instruction on the use of archival collections with occasional curation of exhibitions. This position provides leadership and collaborates with other department staff in developing strategies for the long-term stewardship of the University of Arizona’s Special Collections through managing physical and digital materials, especially through accessioning, and arrangement and description of archival collections. This leadership role is responsible for hiring, training, supervising, and mentoring employees, students, and interns. Additionally, the incumbent provides research support and promotes collections to students, faculty and scholars. This is a continuing-eligible or continuing track, academic professional position. Incumbents are members of the general faculty and are entitled to all accompanying rights and privileges granted by the Arizona Board of Regents and the University of Arizona. Retention and promotion are earned through achievement of a record of excellence in position effectiveness, scholarship, and service.

For additional information about the position, including salary, benefits, responsibilities, and qualifications, see the University of Arizona website at http://uacareers.com/postings/17233.


Joint Conference Registration Now Open

March 16, 2017

Registration for the CIMA/NWA 2017 Joint Annual Meeting is now open!!

The early bird rate is $140 and addition to free tours on Wednesday, includes two receptions, one luncheon and three snack breaks. Please note, the 2017 CIMA Awards Ceremony will be held at the CIMA business luncheon.

The preliminary schedule and registration link are available at the Northwest Archivists site:
http://northwestarchivistsinc.wildapricot.org/Annual-Meeting-2017

Please note that the conference registration early bird rate expires on FRIDAY, APRIL 14.

One more reminder–the special hotel rate at the Hampton Inn expires three weeks before the conference on April 25.

We look forward to seeing you there!


Job Opportunity — Salt Lake City, Utah

March 14, 2017

The Utah State Archives is seeking an full-time Open Records Portal Archivist. The Open Records Portal is a central website for public access to governmental records and for making records requests online. Principal duties of the position include:

  • Work with the Utah Transparency Board to prioritize records to be posted online.
  • Collaborate with Archives staff and state records officers to compile and post records online.
  • Monitor and track incoming Government Records Access and Management Act (GRAMA) requests.
  • Provide technical assistance to portal users.
  • Manage the functionality of the portal.
  • Make recommendations for system improvements.

For more information about the position, see the official announcement on the Utah State Jobs portal.


Job Opportunity — Clearfield, Utah

February 7, 2017

Utah State Archives is looking for a new Archival Technician to work in the State Records Center in Clearfield. Employees in this position are responsible for the storage, management, and destruction of records for all state agencies. Duties include, but are not limited to:

  • Assisting state agencies with records management questions, concerns, and reports
  • Receiving and verifying incoming records to ensure accuracy
  • Identifying records that have met retention and sending notices to the associated agency to get approval for destruction
  • Maintaining accurate records by entering and managing information in a database

Employees will use and work around warehouse equipment (such as forklifts, pallet jacks, electric lifts, etc.) to file and retrieve records, manage warehouse space, and load and unload trucks.

Best qualified applicants will have at least 1 year of experience working in a warehouse, including operating a forklift and/or pallet jack, and will be able to perform physically demanding duties, including lifting and carrying items weighing up to 50 pounds.

For more information about the position, including desired qualifications and compensation, see the Utah State Archives listing.


Job Opportunity — Orem, Utah

February 7, 2017

The Clyde Companies is seeking an Archivist & Records Manager to be responsible for implementing an enterprise-wide records program; also the identification, appraisal, acquisition, creation, organization, description, access/retrieval and preservation of historical materials pertinent to the current operations and the history of the Clyde Companies, Inc.

Key Activities:

  • In cooperation with corporate and information technology personnel, implement an enterprise-wide records management program to improve business outcomes;
  • Locate, survey and evaluate records of administrative, legal, fiscal and historical value;
  • Liaise with local institutions and community partners to share and/or collect records pertinent to the Clyde Companies and its founders;
  • Effectively collaborate with current and past personnel to gather/provide records and information for key projects including conducting recorded interviews and acquiring pertinent historical materials;
  • Producing biographies, assist with corporate communications, social media and marketing functions as needed;
  • Create and maintain accession records, finding aids, databases and catalog records;
  • Survey record conditions, determine prudent practices in storage, then carry out a storage plan to preserve, care, and offer security for records and historical materials;
  • Produce record retention schedules for retrieval and distribution of records, as required by organizational needs and projects;
  • Adhere to company policies and procedures as outlined in the employee handbook, etc.; and assist with other duties as assigned.

For more information about the position and required qualifications, please see the Clyde Companies listing.


2017 CIMA Awards: Call for Nominations

January 27, 2017

The Conference of Inter-Mountain Archivists (CIMA) is currently accepting nominations for the 2017 CIMA Awards. The following two awards will be presented during the CIMA/NWA Joint-Annual Meeting, May 17-19, 2017 in Boise, Idaho:

The prestigious CIMA Life-Time Achievement Award acknowledges and demonstrates appreciation for a life of service and leadership in the archival profession OR for significant life-long support of the archival community and its institutions. Nominees must have demonstrated strong leadership and advanced scholarship, on both regional and national levels. Last year, CIMA presented awards to dual recipients. They were Jeffrey Kintop, Nevada State Archivist and Acting Division Administrator, from Carson City, Nevada; and Terry B. Nelson, (retired) Director of the Salt Lake County Records Management and Archives, in Salt Lake City, Utah.

The CIMA Service Award is given to an individual who has made significant contributions in recent years: to the CIMA organization OR to the archival institutions of the Intermountain region OR to the archival profession. The award is given in appreciation for service and leadership and support of the region’s archival community. Nominees must have demonstrated an inspirational spirit and have worked to build a career based on service. However, potential nominees of the CIMA Service Award may have not yet achieved many of the career milestones required for the Life-Time Achievement Award. Last year’s recipient was Julia Stringfellow, University Archivist, Library Faculty Chair, and Professor; at the University Archives and Special Collections at Brooks Library, Central Washington University in Ellensburg, Washington.

CIMA Award recipients do NOT have to be CIMA members.

To nominate someone for either award: please send their name, along with a letter explaining why you think the person should be recognized by their peers and colleagues. To help us with the vetting process, please be as specific and as illustrative as possible. Include any supporting documentation such as: a CV or résumé or biography of the nominee, any photographs, and a list of references that may be contacted. Nominations must be submitted by a CIMA member after a call for nominations is sent to the membership-at-large. All members are encouraged to participate in the nomination process. You may remain anonymous.

The deadline for submitting award nominations is March 1st, 2017.

This year’s chairperson is CIMA Past-President, Michael Frazier. To nominate someone send an e-mail to: michael.frazier@unlv.edu, with the subject “CIMA Awards Committee.”

Or mail your nomination to:
Michael Frazier, CIMA Awards Committee Chair
Special Collections, UNLV Libraries
4505 Maryland Parkway @ Box 457010
Las Vegas, NV 89154-7010


2017 CIMA Travel Scholarships Call for Applicants

January 27, 2017

This year the Conference of Inter-Mountain Archivists (CIMA) Council is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2017 Annual Conference on May 17-19 in Boise, Idaho. Depending on CIMA finances, we may offer a third scholarship. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:

Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

  • All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Ryan Lee (Ryan_Lee@byu.edu).
  • Scholarship applications should be submitted to Vice-President Jim Kichas (jkichas@utah.gov) by Monday, February 20 for full consideration by the scholarship committee.
  • Please use the following subject line in your email: “CIMA Travel Scholarship”.

Successful applicants will be notified by Wednesday, March 1. Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Any additional questions should be directed to Jim Kichas (jkichas@utah.gov)