Utah State Historical Records Advisory Board Funding Opportunity

July 17, 2020

Grants from the USHRAB are accessible to government (excluding federal) and non-profit institutions that care for documentary collections of historical and enduring value. Funding of up to $7,500 is available for projects designed to increase access to and preservation of historical records. Projects are selected by the Board on a competitive basis. We anticipate that this round will be especially competitive.

Awards require a one-to-one in-kind and/or cash match and must contain a public access component such as making digitized images available online or creating an online finding aid or index. Funds are intended for short-term projects. Work cannot begin prior to October 15, 2020 and must be completed by June 26, 2021.

Applications are required and must be received by September 3, 2020. Applicants are strongly encouraged to take advantage of an optional draft deadline of August 10.

Guidelines, applications, and additional forms are available at https://archives.utah.gov/USHRAB/grants.html. Answers to frequently asked questions can be found here. For more information, contact Mahala Ruddell, preferably by e-mail, at the address below:

Regards,
Mahala Ruddell
Archivist and USHRAB Executive Secretary
Utah Division of Archives and Records Service
801-531-3845
mruddell@utah.gov


Opportunity to Contribute to Conference Planning

June 17, 2020

The Utah State Archives and Records Service has taken the lead as primary planner for the upcoming 2021 joint Best Practices Exchange/Council of State Archivists Conference! The conference will be held in Spring 2021 (tentatively in Salt Lake City).

With the current uncertainties around COVID-19 and travel budgets, it is still being determined whether the conference will be most effective as an in-person event, a virtual conference, or a hybrid model. Whatever option ends up being selected, the Utah State Archives will need help from the talented archivists and records managers in our region to successfully plan and pull off this event. With that in mind, they are putting out a call for members to join both our Program and Local Arrangements Committees!

The Program Committee will ensure that a well-balanced, high-quality conference program is organized and presented at the conference. The Program Committee will develop the conference’s call for proposals and take responsibility for the peer-review process and the conference schedule.

The Local Arrangements Committee oversees all local arrangements for the conference including the following: the reservation of meeting rooms, coordination of preregistration and registration, making any needed transportation or parking arrangements, providing appropriate breaks and lunches during the meeting, making arrangements for any receptions, insuring the availability of appropriate audiovisual equipment, soliciting conference vendors and coordinating arrangements for vendors coordinating accommodations and meals as necessary, and insuring site accessibility. These listed duties may change based on the ultimate format of the conference.

If you, or anyone on your staff, has interest in volunteering for either of these professional service opportunities please email statearchives@utah.gov and they will be in touch as they begin organizing the committees and planning this conference! Past BPE experience is a plus, but not necessary.


CIMA 2020 Awards Announced

April 29, 2020

The Conference of Inter-Mountain Archivists (CIMA), an association of archivist, conservators, historians, and archival professionals in Utah, Nevada, Arizona, Idaho, and New Mexico, announces the recipients of the 2020 CIMA Awards for outstanding service and leadership in the archival profession. Please join us in congratulating these deserving winners!

The 2020 CIMA Service Award goes to Stephanie Milne-Lane. Over her career working for the Boise City Department of Arts & History, Stephanie was hired as the department’s first full-time, professional archivist to preserve and provide access to the city’s historical records. She spearheaded a city-wide inventory of archival records and artifacts, created and enacted a collections management policy, gained complete intellectual and physical control over the collections, and opened up the Arts & History archive for public access in less than three years. In addition to full time work for the City of Boise, Milne-Lane also served as a Governor-appointed member of the Idaho State Historical Records Advisory Board, and participated in professional associations, and contributed to the archival/library community in the inter-mountain United States.

Stephanie Milne-Lane earned a Master’s in Applied Historical Research (Public History) from Boise State University in 2012. She earned her Master’s in Library and Information Science from the University of Washington in 2019. In addition to working as a consulting historian for many years, she worked as a Project Manager and Historian at Stevens Historical Research Associates. From 2016-2019 she worked as the Arts & History Archivist in the Boise City Department of Arts & History. She currently holds the position of Processing Archivist & Records Manager at Willamette University.

The 2020 CIMA Mentor Award goes to Gina Strack for her many years of mentoring as the Digital Archives Manager at Utah State Archives and Records Service. Strack has been an integral part of the Utah Archives’ volunteer and internship program for many years, impacting numerous student lives through her helpful guidance and hands-on experience to those entering the archival field. She takes time to understand the educational and professional goals of students, and ensures the students’ projects support their individual goals. She understands the importance of hands-on learning, and is an expert in transferring theoretical knowledge into practical applications.

Gina Strack has been at the Utah State Archives and Records Service since 2002. She is the Digital Archives Manager, administers multiple web sites, as well as archival processing of historical materials such as vital records. She is a Certified Archivist, has an MLIS from the University of Washington, and holds a certificate as a Digital Archives Specialist.

The Conference of Inter-Mountain Archivists will honor this year’s award recipients during the annual business meeting held virtually on Friday, May 15, 2020 due to the cancellation of the Western Archivists Meeting in San Francisco, California due to the COVID-19 outbreak.


2020 CIMA Travel Scholarships, Call for Applicants

January 16, 2020

This year the Conference of Inter-Mountain Archivists (CIMA) is offering three $500 travel assistance scholarships to assist CIMA members who want to attend the 2020 Western Archivists Meeting in San Francisco, April 21-25, 2020. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Specific scholarships are available for early career archivists and students, as well as the Steve Wood Meeting Scholarship.

Members interested in applying for a CIMA travel assistance scholarship should consult the funding page for more information, and complete the linked scholarship application.

Any additional questions should be directed to Ellen Ryan (ryanelle@isu.edu).


Journal of Western Archives Seeks New Editor

November 13, 2019

The Journal of Western Archives is seeking a new managing editor. The managing editor is responsible for the overall quality of the intellectual content of the journal and works closely with the editorial board to ensure that the needs of the professional community (including the journal’s four regional sponsors) in the western United States are met. If you are interested in this position, please submit a CV and a letter of interest to journal director Gordon Daines at gordon_daines@byu.edu by Monday December 16th at 5:00 pm MST. The successful applicant will assume their duties on January 1st, 2020 and receive a yearly honorarium of $500.00. The initial term will be for three years with the opportunity to renew once.

Journal of Western Archives Editor
Job Description

The Editor is responsible for the overall quality of the intellectual content of the journal and for overseeing the review process to ensure it is thorough, fair, and timely. The Editor is responsible for upholding the mission and scope of the journal and for selecting papers that provide new, original, and important contributions to knowledge.

Responsibilities:

  1. The Editor oversees the mission and scope of the journal in consultation with the journal director and the editorial board.
    1. The Editor ensures that the papers published are consistent with the editorial mission.
    2. The Editor works with the journal director and the editorial board to determine if thematic issues should be published. The Editor identifies and invites potential guest editors for these issues.
    3. The Editor works with the technical editor/layout specialist to ensure that content is visually appealing and readable.
  2. The Editor is responsible for overseeing the peer review process.
    1. The Editor selects editorial board members to shepherd potential articles and case studies through the peer review process.
    2. The Editor and assigned editorial board members will use the BePress platform to conduct the editorial review process.
    3. The Editor will review the feedback from peer reviewers and the assigned editorial board member and will make the final decision regarding acceptance or rejection of articles and case studies.
    4. The Editor will ensure that the peer review process is completed in a timely way and that authors receive constructive feedback about papers submitted.
  3. The Editor is responsible for overseeing the copyediting process
    1. The Editor will work with the journal’s contract copyeditor to ensure that articles and case studies are copyedited in a timely fashion.
    2. The Editor has final authority on all copyediting decisions.
  4. The Editor will seek opportunities to promote the journal.
    1. The Editor will seek to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
    2. The Editor will encourage editorial board members to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.

Qualifications:

Required

  • Excellent oral and written communications skills
  • Must have the technical capacity to work in a fully electronic environment
  • Experience in conducting and writing research, sufficient to enable the individual to solicit and select research that will result in a high-quality publication that addresses the diverse interest of the readership
  • Dynamic, self-motivated individual
  • Ability to delegate
  • Strong organizational skills
  • Ability to set and meet firm deadlines
  • Strong interpersonal skills and the ability to work in a team environment

Preferred

  • Experience with the peer review process as both a peer reviewer and an author
  • Membership in one of the four sponsoring regional associations (Conference of Intermountain Archivists, Society of Rocky Mountain Archivists, the Society of California Archivists, or the Northwest Archivists, Inc.
  • Familiarity with and ability to use the Chicago Manual of Style