CIMA Nevada Fall Caucus 2017

August 18, 2017

The 2017 Nevada Fall Caucus of the Conference of Inter-Mountain Archivists (CIMA) will take place on October 16, 2017, in conjunction with the joint-conference of the Nevada Library Association (NLA) and the Mountain Plains Library Association (MPLA), at the Hard Rock Hotel Lake Tahoe in Stateline, Nevada. The Nevada Fall Caucus is a ½-day event offered as a FREE NLA/MPLA pre-conference activity.

This year’s Nevada Caucus meeting will include a business luncheon and afternoon topic discussions. All interested individuals are welcome.
All CIMA members (as well as NLA and MPLA members) are invited to attend. Please register for this event through the Nevada Library Association’s conference website at: http://nevadalibraries.org/Conference.

For more information about the event, see our Conferences page.


Job Opportunity — Taylorsville, Utah

July 26, 2017

Salt Lake Community College Library Services is hiring a part-time Digital Archives Specialist. Under minimal supervision, this position works in a variety of capacities as dictated by the volume of work and priorities in the following areas:

Physical Archival duties include 1) processing, arranging, and describing the SLCC Physical Archives, 2) following procedures and best practices for minimal processing, 3) identify fragile materials and perform minor repairs and preservation measures in consultation with supervisor, 4) assist with identifying Archival objects for Digitization.

Digitization duties include 1) digitization of archival materials from the SLCC Archives using flatbed scanning and digital camera, including, but not limited to, publications, photographs, videos, slides, and documents, 2) processing digital-born resources for ingest into SLCC IR Digital Collections, 3) adhere to SLCC Archives & IR Digital Collections best practices.

Other duties include 1) assist with the creation of physical and digital exhibits and displays, 2) perform research to support exhibits, metadata generation, and other initiatives, 3) assist with outreach initiatives and events, 4) assist patrons with accessing resources, 5) be able to work in and contribute to a positive, fast paced, team environment.

For more information about the position, please visit the SLCC jobs site at https://jobs.slcc.edu/postings/36859.


Job Opportunity — Sacramento, California

June 30, 2017

Sacramento State seeks to fill a Library Services Specialist IV in the Department of Special Collections and University Archives. This position is focused on special collections accessioning, processing, and cataloging of historical collections and institutional archives in analog and digital formats. This position directly contributes to student and faculty success by making special collections and archives materials available for research and instruction.

Applications for this positions are to be submitted through the Sacramento State jobs website: http://csus.peopleadmin.com/postings/1962. Complete information on the position and Instructions on how to apply can be found at this link.


Job Opportunity — Salt Lake City, Utah

June 19, 2017

The Mountain West Digital Library is hiring a Digital Metadata Librarian to support the improvement of metadata standards and metadata in digital collections from MWDL partners, including memory institutions in Utah, Nevada, Idaho, Oregon, and Wyoming. This position will also be responsible for creating, maintaining, and repurposing digital object metadata for the Marriott Library, including any collections, subjects, languages, and formats as assigned using the MWDL Dublin Core Application Profile or other necessary metadata standards.

Working with all employees in MWDL and reporting to the MWDL Director, the successful candidate will:

  • Facilitate the harvest of collections metadata into MWDL and from there into the Digital Public Library of America (DPLA).
    • Perform metadata audits of new collections and spot-check existing collections for ongoing conformance to standards.
    • Work with new partners and repositories to resolve metadata issues and Open Archives Initiative (OAI) interoperability issues.
    • Work with Web Discovery Services team at Marriott Library to execute ingestion of new collections into Ex Libris Primo. Modify normalization rules and XSL transformations as needed.
    • Coordinate with DPLA staff regarding mapping and ingest of metadata into DPLA portal.
  • Complete metadata work on the Marriott Library collections and conduct quality assurance on existing metadata for collections marked for MWDL ingest.
  • Respond to questions about metadata from partner institutions.
  • Describe new collections on website and promote them via social media. Design topic browse pages for website.
  • Conduct periodic collection analyses of MWDL and prepare roadmap of our collection coverage.
  • Work with appropriate task force(s) within MWDL Digitization Committee and with DPLA staff to improve metadata policies and best practices.

Additional responsibilities: Assist the MWDL Director with investigation of new technologies of interest to member repositories and other collection partners. Participate actively in appropriate professional societies and report on outcomes and work processes developed at occasional professional conferences. Other duties as assigned as MWDL grows and develops.

For more information about the position, and to apply, please visit the University of Utah jobs portal.


Job Opportunity — Salt Lake City, Utah

June 19, 2017

The Utah State Archives is seeking an Archivist II to provide services to local government agencies including the identification, description, appraisal, scheduling and classification of records series and agency records management systems in accordance with State Archives policies; assistance and training of agency records officers and others regarding all aspects of records management, as well as the Government Records Access and Management Act (GRAMA); acquisition of electronic records and development of an electronic records program; and maintenance and revision of the state general records retention schedules.

For more information on the position, and to apply, please visit the Utah State Jobs website or consult the full job announcement. The application period will close on July 4, 2017.


CIMA Election Results

May 11, 2017

The 2017 CIMA election closed on Friday, May 5, 2017 and the results are in; thank you to all who ran for a position, and to everyone who voted. We are pleased to announce the following:

Vice President/President-elect: Paula Mitchell (Southern Utah University)
Secretary: Ellen M. Ryan (Idaho State University)
Council Representatives: Dana Miller (University of Nevada, Reno), Alex Meregaglia (Boise State University), Ilana Short (Nevada State Museum)

Congratulations to everyone, and we look forward to seeing you in Boise next week!


CIMA Handbook Revision Available for Review

May 9, 2017

CIMA Council has had a multi-year effort going to revise the CIMA Handbook, modeling it closely on the comprehensive handbook used by the Society of California Archivists. Council has now completed a provisional “final” draft of the CIMA Handbook, and is making it available for membership review. As noted in the document, there are still a handful of sections that have been identified as needing draft language. However, these sections are “new” in the sense that they have been identified as lacking in the handbook’s current iteration. This new handbook also consolidates the founding documents of our organization into one place, and unifies the various forms and guidelines we rely on to conduct business into an attached set of appendices.

The draft document is available here.

Council requests that the membership review and provide comment at the CIMA business meeting on Friday, May 19th. One of the agenda items for that meeting will be a discussion and vote on provisional approval of the newly revised handbook (with the understanding that it will be finalized this year). And, if you are not able to attend the business meeting, comments and ideas may be submitted via email to Jim Kichas (jkichas@utah.gov).