2016 CIMA Nevada Fall Caucus

November 4, 2016
Nevada State Museum, Neon Museum Archives, and North Gallery
Las Vegas, Nevada

The Conference of Inter-Mountain Archivists (CIMA) 2016 Nevada Fall Caucus will take place on November 4, 2016, with morning events will be held at the Nevada State Museum (Special Events Room) followed by an afternoon tour of the Neon Museum Archives & North Gallery. Participants are asked to RSVP for the caucus here by November 2, 2016 at https://goo.gl/forms/OBeruYOW1UJT4K7F2.

The day’s program includes:

8:30-9 am Refreshments

9-9:30 am Welcome/Business Meeting/Announcements

9:30-10:45 Session 1: Digital Preservation Efforts in Nevada

  • Jeremy Floyd, Metadata Librarian, Mathewson-IGT Knowledge Center, University of Nevada, Reno
  • Emily Lapworth, Digital Special Collections Librarian, University of Nevada, Las Vegas
  • Kelli Luchs, Archivist, Las Vegas Convention Center and Visitors Authority

10:45-11:00 am Break

11:00-12:15 pm Session 2: Collaborative Projects between Museum and Archives

  • Karan Feder, Guest Curator of Costumes and Textiles, Nevada State Museum, Las Vegas
  • Julia Stringfellow, University Archivist and Library Faculty Chair, Brooks Library, Central Washington University

12:15-2:15 pm LUNCH / Explore Nevada State Museum / Travel time

2:15-3:45 pm Tour of the Neon Museum Archives & Neon Museum with Collections Manager Maggie Zakri
Meet at 330 LVB North for archives tour and then drive to Neon Museum for North Gallery Tour at 770 N Las Vegas Blvd (carpooling encouraged)

Session One Overview

Jeremy Floyd has been involved with digital records at the University of Nevada, Reno. In April, UNR invited two consultants from Lyrasis to conduct a digital preservation assessment to identify our strengths as well as gaps in our policies, workflows, and strategic planning with regard to digitized and born digital objects. Using their final report, the Digital Preservation Task Force within the libraries has begun the process of creating documentation and setting goals. This summer the libraries also received funding for an administrative faculty line for a dedicated Digital Archivist position, which the libraries will be running a search for during the fall semester. Finally, this fall will also mark the first transfer of digital born records from the Harry Reid Senatorial Papers. From policies, to personnel, to collections: 2016 has been a big year!

Kelli Luchs has been working on a digital preservation project for two years. The Las Vegas Convention Center and Visitors Authority is digitizing 15,000-18,000 historic negatives a year, using a local vendor. In addition, there are also three full-time photographers that take current pictures, totaling 142,000 in 2015. LVCCVA uses Photo Mechanics and Portfolio to imbed metadata. Both the derived digital images and the born digital images are archived.

Emily Lapworth will discuss UNLV’s quest to assemble software and systems to help manage, describe, preserve, and provide access to digital assets. Spoiler alert- there is no one perfect product. She will present specific use cases that illustrate some of the inherent tensions between selecting software for preservation and access. She will highlight considerations when transitioning from a homegrown system or other software and provide takeaways about two specific products that were tested, Archives Direct (hosted combination of Archivematica and DuraCloud) and Preservica.

Session Two Overview

Karan Feder will present Three Diverse Archives, One Comprehensive Collection:
Preserving the Legacy of the Folies Bergère, One Rhinestone at a Time. She will offer an illustrated presentation examining how three separate Las Vegas archives are working together to ensure the legacy of an iconic stage show.

Julia Stringfellow has served as the University Archivist and Library Faculty Chair at Central Washington University since July 2015. Her presentation will cover collaborations between the CWU Archives and local museums and the annual Ellensburg Archives and Museums Crawl that started in October 2015. How this was a successful event and resulted in further collaborations with area museums will be shared. The steps in building a strong working relationship with area museums that has led to other projects between the institutions will also be covered. Experiences at past institutions where relationships with area museums were not as successful and the lessons learned from that will be discussed as well.

Directions, parking, and Accommodations


The SAA workshop will be held on the UNLV campus at Lied Library in the Goldfield Room on November 03.
Directions to Library: If you are using a GPS or mapping from an online tool, or taking a taxi, please make sure to use 987 E. Harmon Ave., Las Vegas, Nevada as the address. DO NOT use our mailing address, 4505 Maryland Pkwy, as it will put you on the wrong end of campus. The Goldfield Room is located on the third floor of Lied Library on the University of Nevada, Las Vegas campus.

Participants will have to pay for their own parking. It is possible to purchase a day pass from UNLV Parking Services, which will enable you to park in any student space.

Hyatt Place (4520 Paradise Road Las Vegas, Nevada, USA, 89169) and the Hard Rock Las Vegas (4455 Paradise Rd, Las Vegas, NV 89169) are both within walking distance of Lied Library.


There are numerous hotels in Las Vegas to suit any budget, but the closest hotel to the Nevada State Museum is Arizona Charlie’s Decatur.

Nevada State Museum is located at 333 S. Valley View Blvd., Las Vegas, NV 89107 at the Las Vegas Springs Preserve Complex. You do NOT have to pay to enter the Springs Preserve to attend an event at the Nevada State Museum.

Parking is free at the Nevada State Museum.

The Neon Museum Archives are located at 330 LVB North. The Neon Museum itself is located at 770 Las Vegas Boulevard North Las Vegas, NV 89101. Parking is free but limited – carpooling is encouraged!

Parking at the Neon Museum is free. Turn right onto McWilliams Avenue and then turn left into the parking lot behind the Neon Boneyard Park.

In addition, on November 3rd UNLV University Libraries will be hosting an all day Digital Archives Specialist course from the Society of American Archivists: Managing Electronic Records in Archives and Special Collections. Please see the SAA site for complete information.

Contact Su Kim Chung (sukim.chung@unlv.edu) or Karla Irwin (karla.irwin@unlv.edu) with questions or comments about the SAA workshop or the caucus.

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