2016 CIMA Travel Scholarships

February 12, 2016

This year the Board of the Council of Inter-Mountain Archivists (CIMA) is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2016 Annual Conference on May 11-14 in Ogden, Utah. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:
Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Jim Kichas (jkichas@utah.gov). Scholarship applications should be submitted to Karla Irwin (karla.irwin@unlv.edu) by Tuesday, March 15th for full consideration by the scholarship committee. Please use the following subject line in your email: “CIMA Travel Scholarship”. Successful applicants will be notified by Friday, April 1st.

Any additional questions should be directed to Karla Irwin (karla.irwin@unlv.edu).

Job Opportunity–St. George, Utah

February 3, 2016

The Dixie State University Library, located in the Holland Centennial Commons, is seeking a Special Collections Librarian and Archivist. Responsibilities of the position include:

  • Collecting and processing materials for Special Collections and Archives, as well as the Washington County Utah Regional Repository and serving as a Regional Repository Director
  • Providing programming for faculty, student, and public workshops as requested and assigned
  • Coordinating digitization of special collections and archival materials in collaboration with the Systems Librarian
  • Working with the Dean of the Library to generate grant and fundraising proposals to support Special Collections
  • Training and supervising the Library paraprofessional staff and student employees assigned to the Special Collections area
  • Serving as a library liaison to assigned discipline(s), providing collection development and instructional support, including creation of subject guides or online tutorials
  • Providing coverage at the reference desk; including possible evening and weekend service
  • Participating in the library’s information literacy instruction program, and teaching one or more courses per semester online and/or in a blended format
  • Serving on campus and Utah Academic Library Consortium committees as assigned
  • Participating in professional development, local history meetings, and training workshops
  • Other duties, as assigned

For more information on the position, including required qualifications, please review the full job posting at http://agency.governmentjobs.com/dixie/job_bulletin.cfm?JobID=1340119. Review of applications begins on February 24, 2016.

Job Opportunity–Flagstaff, Arizona

February 3, 2016

The Cline Library Special Collections and Archives at Northern Arizona University seeks a forward-thinking, collaborative, and innovative Collections Manager. Reporting to the Head of Special Collections and Archives, this position will develop and implement the department’s collections management program. S/he will review, revise, and develop collections management practices and policies and ensure their efficient and effective implementation. S/he will also oversee acquisitions, inventories, environmental controls, space management, and collection care.

Responsibilities include:

  • Serve as collections manager for primary source archival holdings (in analog and digital formats), of the Colorado Plateau Archives and the University Archives, including appraisal, selection, accessioning, space allocation, reappraisal, and disposition.
  • Draft, implement, and enforce policies and procedures related to department collections management.
  • Manage cultural sensitivity and rights management (ownership, copyright) issues related to primary source collections.
  • Work and communicate with diverse donors and coordinate donor-related documentation such as annual audits of donor intent, loan forms, deeds of gift, and contact reports.
  • Identify appropriate external funding opportunities that support the mission and vision of the department, library, and university.
  • Identify and implement appropriate emerging technologies and best practices (ArchivesSpace, TRAC, content management systems, etc.) that ensure department collections are managed efficiently, effectively, and to the highest professional standards.
  • Monitor macro- and micro-level physical environmental conditions (temperature/relative humidity, pest activity, material degradation) and recommend improvements.
  • Collaborate with SCA archivists and Teaching, Learning, and Research Services librarians to identify faculty who will integrate primary source material into assignments and curriculum to support student success and promote critical thinking.
  • Provide exceptional reference services (in person, online, by phone) to a wide range of users.
  • Participate in the supervision and support of experiential student internships.
  • Participate in the ongoing development of OpenKnowledge@NAU, the university’s institutional repository.

For more information about the position, including required qualifications and anticipated salary, please visit the Northern Arizona University website at https://hr.peoplesoft.nau.edu/psp/ph92prta/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?FOCUS=Applicant&Siteid=2&FolderPath=PORTAL_ROOT_OBJECT.HC_HRS_CE_GBL2&IsFolder=false&IgnoreParamTempl=FolderPath%25252cIsFolder.

Job Opportunity–Salt Lake City, Utah

January 23, 2016

The Utah Division of State History Library and Collections program is looking to fill the position of digitization intern. Under the supervision of the Library and Collections Digital Librarian, the employee will prepare collection material for digitization. The employee will create both basic and interpretative metadata for collection material, barcode collection material for digitization identification, physically organize collection material in manageable batches for transport to digitization partner institutions, manage quality control workflow, scan and edit images as needed, and other project tasks as deemed necessary. Collection material includes unique, historic photographs, negatives, and/or manuscripts. This position is a time limited (temporary) position with the employee working part time, between 20 and 29 hours per week. The hourly rate is $15.00 per hour, no benefits. Please send resumes to htak@utah.gov.

Required skills:

  • Knowledge of Utah history, general history, and/or humanities
  • Ability to create brief historic narratives for descriptive metadata according to standards and best practices
  • Knowledge of Excel, project management tools, and ability to work with home-grown digital ingestion tools
  • Ability to create individual quality control measures as well as follow institutional quality control measures
  • Ability to create individual workflow measures as well as follow institutional workflow measures
  • Ability to take on management of small projects
  • Ability to handle the minutia of projects while remembering project as a whole
  • Ability to work on 3-5 projects simultaneously
  • Ability to work in a team environment

Preferred skills:

  • Knowledge of Dublin Core metadata standards, Getty Thesauruses of Geographic Names, GeoNames, and Library of Congress Subject Headings
  • Skills in handling special collection material, mostly photographs and manuscripts, but may include other collection material such as AV material and born digital objects
  • Some collection processing and editing or creation of finding aids
  • Knowledge of digital scanning standards and equipment
  • Knowledge of Photoshop software for editing digital objects while preserving a balance with original content

2016 CIMA Awards: Call for Nominations

December 14, 2015

The Conference of Inter-Mountain Archivists (CIMA) is currently accepting nominations for the 2016 CIMA Awards. The CIMA Awards will be presented during a ceremony at the CIMA Annual Conference in Ogden, Utah in May 2016. Two awards will be presented at that time: the CIMA Life-Time Achievement Award and the CIMA Service Award.

Presented by the peers and colleagues of the recipients, the prestigious CIMA Life-Time Achievement Award acknowledges and demonstrates appreciation for a life of service and leadership in the archival profession OR for significant life-long support of the archival community and its institutions. Nominees must have demonstrated strong leadership and advanced scholarship, on both regional and national levels. Last year, CIMA presented awards to dual recipients. They were Melanie Sturgeon, Director of the Arizona State Archives; and Gregory C. Thompson, Associate Dean for Special Collections at the J. Willard Marriott Library.

Similarly, the CIMA Service Award is given to an individual who has made significant contributions in recent years: to the CIMA organization OR to the archival institutions of the inter-mountain region OR to the archival profession. The award is given in appreciation for service and leadership and support of the region’s archival community. Nominees must have demonstrated an inspirational spirit and have worked to build a career based on service. However, potential nominees of the CIMA Service Award may have not yet achieved many of the career milestones required for the Life-Time Achievement Award. Last year’s recipient was Brad Cole, Interim Dean of the Merrill-Cazier Library and Associate Dean for Special Collections, at Utah State University (USU).

Award recipients do NOT have to be CIMA members.

To nominate someone for either award: please send us their name, along with a letter explaining why you think the person should be recognized by their peers. To help us with the vetting process, please be as specific and as illustrative as possible. Include any supporting documentation such as: a CV or résumé of the nominee, any photographs, a list of references that we can speak to, or links to a published biography online.

The deadline for submitting award nominations is February 1, 2016.

Nominations must be submitted by a CIMA member; and a Call for Nominations is sent to the membership-at-large. All members are encouraged to participate in the nomination process. You may remain anonymous.

In addition, we are calling for volunteers to serve on the CIMA Awards Committee. The Awards Committee is comprised of representatives, from each state of the region. This committee will begin meetings in early February for adjudication, and to determine its recommendations for the award recipients. The committee’s recommendations will be submitted for final approval to the CIMA Council and Officers. The names of this year’s award recipients will be announced in late March, in advance of the spring conference.
This year’s chairperson is CIMA Past-President, Michael Frazier.

To nominate someone OR to volunteer on this year’s CIMA Awards Committee, send an e-mail to: michael.frazier@unlv.edu, with the subject “CIMA Awards Committee.”

Or mail your nomination to:

Michael Frazier, CIMA Awards Committee Chair
Special Collections, UNLV Libraries
4505 Maryland Parkway @ Box 457010
Las Vegas, NV 89154-7010

DAS Comprehensive Exam Scheduling

December 10, 2015

Jim Kichas at the Utah State Archives is working to schedule an SAA Digital Archives Specialist exam in Salt Lake City on February 24, 2016. There are currently two CIMA members in the area ready to take the exam, but he needs to find three more individuals willing to travel to Salt Lake City for the test in order to complete the petition process.

If you, or a colleague, are ready to test (and willing to test in Salt Lake) please contact Jim before the end of the day on Friday, December 18th. He can be reached at:

Jim Kichas
Processing and Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande St
Salt Lake City, UT 84101-1106
(801) 531-3844
(801) 531-3854 (fax)
Email: jkichas@utah.gov

ACA Early Bird Registration

December 10, 2015

The Academy of Certified Archivists (ACA) is making certification testing more affordable by offering a reduced application fee as part of an early bird special.

The ACA established an early bird application period for the exam with a reduced fee of $25. The reduced fee is available to everyone. The new early-bird deadline to sign-up for the reduced application fee is February 15. After February 15, the fee will be the regular rate of $50 until the deadline for certification exam applications on May 15.

In addition, the early bird deadline will lower the threshold for selecting a pick-your-site location to three test participants rather than five. This price reduction will make it easier for many candidates to find an exam site in a more affordable location. Again, after the early bird deadline the required number of test participants will revert to 5.

The next ACA certification exam will be held August 3, 2016 at the predetermined locations of Atlanta, Boston, Chicago, Dallas, Los Angeles, and Seattle. To learn more about certification, go to http://www.certifiedarchivists.org/get-certified/.

The Academy of Certified Archivists, founded in 1989, is an independent, nonprofit certifying organization of professional archivists. Individual members qualify for certification by meeting a series of defined professional standards and must demonstrate continuing professional commitment to remain certified. The Academy identifies and promotes understanding of archival goals, ethics, and standards. To learn more about the ACA visit http://www.certifiedarchivists.org/.

Contact: Steve Grandin
Academy of Certified Archivists
1450 Western Avenue, Suite 101
Albany, NY 12203
Phone: 518-694-8471
Email: secretariat@certifiedarchivists.org


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