Upcoming Free Disaster Preparedness Workshop

July 21, 2015

WESTPAS (Western States and Territories Preservation Assistance Service) will be offering a free workshop entitled, “Protecting Cultural Collections: Disaster Prevention, Preparedness, Response and Recovery” at various sites in Utah and Arizona during September and October. The workshop includes an online webinar and one face-to-face meeting to help minimize the cost for attending. Outcomes include:

  • Complete a disaster response collection salvage plan
  • Learn how to train staff to implement your plan effectively
  • Set pre- and post-disaster action priorities for your collections
  • Understand practical decision-making skills needed during an emergency
  • Experience salvage procedures for books, documents, photos & objects

The workshop is free to institutional representatives interested in creating or improving an existing disaster preparedness plan for collections. For more information on registration, please see the WESTPAS website or the event flyer.


Internship Opportunity–Seattle, Washington

June 24, 2015

The Gates Archive is seeking an intern interested in gaining experience processing archival materials. This opportunity is designed for an intern to work with archivists to acquire the skills essential for professional practice while contributing to the work of the organization. Responsibilities include:

o Surveying, analyzing, organizing and describing records of foundation-related collections;
o Applying appropriate preservation and storage measures for archival materials (electronic and physical);
o Learning about workflows for the acquisition, processing, preservation, and access of audiovisual, digitized, and born-digital materials;
o Maintaining statistics, reports, and other metrics to improve collection management functions as necessary;
o Fulfilling other organizational duties as required.

Applicants must be enrolled or a recent graduate of a program of graduate study in Archival Studies, Library & Information Science (ALA accredited), or related field such as History, Public History, or Computer Science. Travel to and from Seattle, furnished corporate housing, a bus pass, and an hourly pay rate will be given to the chosen candidate if they are not local to the Seattle area.

For the full position announcement, please see http://careers.archivists.org/jobs/7240805/the-gates-archive-intern.


Job Opportunity–Salt Lake City, Utah

June 17, 2015

The J. Willard Marriot Library seeks a full-time, tenure-track Assistant Director of Special Collections. This position reports to the Associate Dean of Special Collections and supervises the day-to-day activities of the Special Collections Division. In addition, this position is directly responsible for the Special Collections Print and Journal Collections including Western Americana and oversees the Manuscripts and Multimedia Departments of Special Collections composed of archival research collections focusing on Utah, the Church of Jesus Christ of Latter-day Saints, the Intermountain region, and the American West. This position also oversees the Rare Books Department and rare book and Middle East catalogers. The position supervises a staff of full-time and part-time employees and volunteers and oversees collection development. The position assists with coordination of department-wide reference service and oversees the development of technologies that enhance access to the collections. This position assists the Associate Dean with oversight of the operational and financial budgets for Special Collections and coordinates activities with other library departments, university departments, and with the State of Utah’s collecting institutions. This position will also assist the Associate Dean with fund-raising and grant-writing opportunities. Occasional weekend and evening work will be required.

For more information about the position, please see the full job announcement at https://utah.peopleadmin.com/postings/42123.


Job Opportunity–Salt Lake City, Utah

June 17, 2015

The J. Willard Marriott Library seeks a full-time, tenure-track Reference Librarian for Special Collections. The position will supervise all levels of reference service in the Special Collections Division, as well as conducting outreach for Special Collections including serving as liaison to University faculty, conducting classes and seminars on demand for students describing the research process, using primary sources, collections and topical presentations on primarily historical subjects, providing orientation to student and University personnel about Special Collections, creating and conducting presentations about the collections and history, and reading for members of the greater community, notably for local school children. This position oversees the department’s MUSE intern, museum certification, and other university-based internship programs and coordinates the non-university internship and volunteer requests. In addition, this position serves as collection development consultant for Special Collections and the general library in various subjects as qualified. Occasional evening and weekend work will be required.

For more information about the position, please see the full job announcement at https://utah.peopleadmin.com/postings/42124.


Job Opportunity–Salt Lake City, Utah

June 8, 2015

The Utah State Archives is seeking a part-time archivist to provide records management services to State agencies. Responsibilities include the identification, description, appraisal, scheduling, and classification of records series and agency records management systems in accordance with State Archives policies; appraisal and evaluation of records for administrative, fiscal, legal, historical, and research values; and assisting agency representatives in technology including guidelines for reformatting public records into microforms and digital formats, assistance to agency records officers and others regarding all aspects of records management, as well as the Government Records Access and Management Act (GRAMA). Also includes creating reference material and maintaining and updating the state general records retention schedule. Necessary skills include ability to effectively interact with state employees assigned records related duties, writing skills, and ability to perform legal and general research. Must be comfortable working with databases, websites, and other electronic records information.

Preference may be given to applicants with a degree in Library and Information Science, Political Science, or History.

For more information about the position, please see the full job announcement at http://agency.governmentjobs.com/utah/default.cfm?action=jobbulletin&JobID=1163495.


CIMA 2015 Awards Announced

May 24, 2015

The Conference of Inter‐Mountain Archivists (CIMA) announces the recipients of the 2015 CIMA Awards. Dr. Melanie Sturgeon, the Director of the Arizona State Archives; and Dr. Gregory C. Thompson, Associate Dean for Special Collections at the J. Willard Marriott Library, University of Utah; are the designated recipients of the 2015 CIMA Life-Time Achievement Award. Bradford Cole, Interim Dean of and Associate Dean for Special Collections, Utah State University, is the designated recipient of the 2015 CIMA Service Award.

The two honors (the CIMA Life‐Time Achievement Award and the CIMA Service Award) are bestowed annually to individuals who have demonstrated considerable service and leadership in the inter‐mountain west region, and who have made significant contributions to the CIMA organization and/or the archival profession. The CIMA Life‐Time Achievement Award recognizes the work of an entire career, spanning the course of several years. Likewise, the CIMA Service Award recognizes important work and activity, but it is given to someone who may not yet qualify for the Life‐Time Achievement Award. Both awards are presented with the highest honor and gratitude by the peers and colleagues of the recipients. The award recipients will be honored during the CIMA Awards reception at the 2015 Western Roundup in Denver, Colorado (May 27‐30, 2015).

The CIMA Awards Committee (with confirmation by the CIMA Officers and Council) has selected Dr. Melanie Sturgeon and Dr. Gregory C. Thompson as recipients of the 2015 CIMA Life‐Time Achievement Award.

Melanie SturgeonMelanie Sturgeon has served as Director of the Arizona State Archives since 2001, and joined the agency as Deputy State Archivist in 1996. She holds an M.A. and Ph.D. in History from Arizona State University, where her dissertation research focused on the National Research Project and technological displacement between 1935 and 1944. Dr. Sturgeon has served on a variety of national boards, including the Executive Board of the National Association of Government Archivists (NAGARA). She served as Conference of Inter-Mountain Archivists (CIMA) President in 2006, and on countless CIMA Committees. She advocated tirelessly for a new State Archives facility, and contributed to the design of the state-of-the-art Polly Rosenbaum State Archives Building, which opened in 2009. Melanie Sturgeon demonstrated strong leadership for the state of Arizona, during the recent economic recession. She has been a cornerstone of the Arizona archival community: teaching free archiving and preservation workshops around the state; mentoring new archivists and historians; organizing the annual Arizona Archives Summit, which gathers archivists together to discuss collaboration; and, serving as an archives advocate for her own institution and others.

Gregory C. Thompson serves as Associate Dean for Special Collections at the J. Willard Marriott Library, University of Utah. His career has exemplified a profound dedication to his profession and to his fellow archivists, as well as to the present and future generations of users who will most definitely benefit from his tireless labors on their behalf. Gregory Thompson holds an M.A. and Ph.D. in History, from the University of Utah. His doctoral research focused on the American Indian Reform movement, from 1867 to 1912; and he has published several monographs on the Ute tribe. He is a founding member of the Alf Engen Ski Museum Board and Board of Trustees, and he is a general editor for the Tanner Trust Publication Series, Utah, The Mormons, and the West. As a founding member of CIMA, Thompson has not only served on Council, but several of its committees over the years, as well. His leadership, humility, and undaunted enthusiasm have served as a catalyst for spawning countless statewide and regional projects, as well as a stalwart for resolving the challenges confronting the archival profession. He is a natural mentor, whose humble, yet encouraging spirit betrays a genuine interest in the progression of the individual in his or her professional and personal pursuits. His positive personality and disposition is infectious and a shining example of how to any professional should treat people, approach their work, and live their life.

The CIMA Awards Committee (with confirmation by the CIMA Officers and Council) has selected Brad Cole to receive the 2015 CIMA Service Award.

Brad ColeBrad Cole serves as Interim Dean of the Merrill-Cazier Library and Associate Dean for Special Collections, at Utah State University (USU). He has been a leader in the archival community for over 32 years. He received a Master of Science degree in History from USU; where he began his career as curator of manuscripts in the Merrill-Cazier Library in 1983. Brad Cole also served in a similar position in the Cline Library, at Northern Arizona University in Flagstaff. Cole’s numerous contributions to CIMA have included serving as president from 1993-1994, as well as serving on the CIMA Council and countless organizational committees over the years.

Brad Cole has been involved in a number of creative projects and activities that have added significantly to the ability of the researching community and the public to gain access to the holdings of Special Collections’ materials. One such example in Utah…Brad Cole acted as principal investigator for a Library Services and Technical Act (LSTA) grant to convert legacy finding aides into the EAD format and has helped several institutions move into the Northwest Digital Archives database. Additionally, during his time in Arizona, Brad Cole conducted a major oral history project in which he interviewed members of the United Indian Traders Association, throughout the Southwest and Four Corners region. He has been recognized for his long list of publications, book reviews, articles, and presentations. In 2002, he received the Award for Merit from the American Association for State and Local History for “Voices from the Trading Post,” and the Thomas L. Kane Award from the Mormon History Association. In 2009, he was named USU’s Faculty Librarian of the Year. Brad Cole is a very generous administrator and scholar, who is quick to offer his assistance, and in his 32 year career, he has advanced the world of archivists and record curating. He is a model we all strive to achieve in our field.


CIMA Newsletter, Spring 2015

May 7, 2015

The latest issue of the CIMA Newsletter has been published and distributed to the CIMA membership (volume 42, issue 1, Spring 2014). In addition, the last issue of the CIMA Newsletter (volume 41, issue 3, Fall/Winter 2014) is now available to public. Click here to view the PDF version.


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