Conference Registration Reminder

April 2, 2018

This is a reminder that we are getting closer to the 2018 CIMA Annual Conference that will be held at the Salt Lake Sheraton, May 23-25th, 2018. We are also nearing deadlines for our special early-bird conference pricing:

The special early-bird registration conference pricing will end on April 13!
The special early-bird conference hotel room discount rate will end on April 22!
The special early-bird registration pricing for our SAA pre-conference workshops will end on April 23!

We look forward to seeing you in Salt Lake in May!

Job Opportunity — Reno, Nevada

March 23, 2018

The University of Nevada, Reno Libraries seeks an experienced professional for Director of Special Collections to shape the future of the department and its programs. The Special Collections department includes the University Archives. The Director also has oversight for the Basque Library, with the largest Basque collection outside of the Basque Country.

Reporting to the Dean of Libraries, the Director is responsible for the planning, implementation and promotion of a wide range of departmental initiatives. The successful candidate will have demonstrated management success and the ability to work effectively with individuals with diverse backgrounds, opinions, and orientations. The candidate will be knowledgeable in current and emerging archival, access, and digitization standards, practices, and technologies. The Libraries emphasize excellent organizational, communication and interpersonal skills; a strong service orientation; collaboration and teamwork; the ability to manage change; and the desire to actively engage in campus and community outreach activities to promote the collections and build partnerships with diverse stakeholder groups.

For more information about the position, and to apply, please visit the University of Nevada, Reno job posting at—Main-Campus/Director-of-Special-Collections—Librarian-II-III_R0108284.

Job Opportunity — Boise, Idaho

March 23, 2018

Boise State University Albertsons Library invites applicants for the professional staff position of Digital Archivist in Special Collections and Archives (SCA). The Digital Archivist reports to the Head of Special Collections and Archives and works both individually and collaboratively with a team that includes two Librarian/Archivists, student assistants, and interns.

Responsibilities of the position include:

  • Electronic Records/Digital Assets Management (80%)
    • Lead the development of an electronic records solution and policies for permanent assets in accordance with Policy #1020 and state records retention laws
    • Create and manage systems and processes for acquisition, accessioning, processing, and preservation of electronic records and digital assets
    • Engage and assist the campus and donors with electronic record donations
    • Effectively communicate and advocate for electronic records and digital assets systems support to the Office of Information Technology, administration, and other campus departments
    • Plan, schedule, implement, and document standards, policies, and best practices related to digital assets, metadata schema, workflows, and quality control
    • Review, investigate, test, and evaluate digital platforms, systems, and tools
    • Maintain awareness of trends and advances through activities such as reading current literature, pursuing educational opportunities, and participating in professional organizations
    • Other duties as assigned
  • Public/Reference Service (20%)
    • Through presentations and outreach, represent and champion digital preservation interests across the library, the University, and the community
    • Conduct in-depth reference interviews to assist patrons in accessing archival material
    • Provide in-person and remote reference assistance

For more information about the position, including qualifications and salary, visit the Boise State University job site at

Job Opportunity — Salt Lake City, Utah

March 19, 2018

The Division of Archives is seeking an Executive Secretary to provide administrative support for the State Records Committee and participate as a member of the Open Records Team. The position includes the following responsibilities:

  • Provide administrative support for the Committee, including
  • Scheduling meetings.
  • Taking meeting minutes.
  • Coordinating communication between petitioners, government, and the Committee.
  • Review, manage, and coordinate appeals, decisions, orders, subpoenas, and summons.
  • Perform legal research.
  • Develop and provide training on GRAMA and related topics.

For more information about the position, including desired qualifications and salary, and to apply, visit the State of Utah Job Seeker website at

CIMA 2018 Awards Announced

February 28, 2018

The Conference of Inter‐Mountain Archivists (CIMA) announces the recipients of the 2018 CIMA Awards. Patricia Smith-Mansfield, Utah State Archivist & Director at Utah State Archives and Records Service (retired), is the designated recipient of the 2018 CIMA Life-Time Achievement Award. Todd Welch, Associate Dean for Special Collections at Utah State University, is the designated recipient of the 2018 CIMA Service Award.

2018 CIMA Life-Time Achievement Award

CIMA recognizes Patricia Smith-Mansfield for her decades of service and leadership in the archival profession in Utah and the Inter-mountain Region. As Utah State Archivist, she gave direction and leadership, and forged new pathways in inter-governmental cooperation throughout the state. She utilized independent thought and judgement, and provided sound wisdom in her management. As an administrator, Smith-Mansfield developed and evolved the processes and collection arrangement within her division, while addressing preservation, reformatting, open government, and records analysis issues. During her tenure, she developed the archives’ research room, and the state records center. She guided the State Records Committee, which hears appeals of records denials to open records requests, and the Utah State Historical Records Advisory Board, which administers the state archives’ re-grant program.

Over the years, Patricia Smith-Mansfield facilitated preservation and access to state and local government historic records, and she established the Utah Digital Archives program to provide images and metadata from records of enduring value…providing them online and free to the public. She directed the Electronic Archives program to preserve electronic records created by governmental entities. She also guided the Regional Repository program, which works with and coordinates with local governmental entities and a network of regional and local repositories. She was a leader in the state Reformatting Program, which works in tandem with archivists and records managers to ensure that state and local government records of Utah are preserved and available for access, including those in obsolete formats and media.

Patricia Smith-Mansfield directed the state’s records management program; managing the appraisal, scheduling, and retention of state and local government records. She established the Open Records Portal to assist requesters and responders in open records requests to state or local governmental entities. She also established the Utah Public Notice Website for posting and notification of public meetings, hearings, and other public actions that affect citizens’ rights. In addition, she created the Government Records Ombudsman to mediate open records disputes.

Patricia Smith-Mansfield also managed a number of Capital Projects. Most notably, she guided an $8 million construction project to build a new, state-of-the-art archival facility with an environmentally-controlled repository and an unique automated storage and retrieval system, complete with training and meeting spaces, and a research center (in 2004). More recently, she secured funding for a $4.2 million dollar project to expand an archival repository, and this project should be complete in 2018. Additionally, she has had a number of successful LSTA grants, completing numerous important digitization projects. She also received grants from the National Endowment for the Humanities, National Historical Publications and Records Commission, Institute of Museum and Library Services, and the Utah Governor’s Office Project.

Throughout her career, Patricia Smith-Mansfield maintained a national reputation as a leader in the archival profession, with active membership and participation in CIMA and the Society of American Archivists. Always willing to share her expertise, she gave many notable presentations focused on
topical issues ranging for ethical issues for archivists, to the latest electronic records trends, and managing a state archives. She served the Council of State Archivists as President-elect (2015-2016), and as President (2016-2017). For her work, she received the Everett L. Cooley Award from the Utah Manuscripts Association, before retiring late in 2017.

Last year, CIMA presented the Life-Time Achievement Award to Richard E. Turley Jr., Managing Director of the Public Affairs Department of The Church of Jesus Christ of Latter-day Saints, for his career in the archival profession.

2018 CIMA Service Award

CIMA recognizes Todd Welch for his devoted leadership as Associate Dean for Special Collections at Utah State University Special Collections, for his service within the CIMA organization, and for his inspirational career in the archival and library profession. For over thirty years, he has exemplified public service to the archival profession with outstanding expertise, good humor, and humility.

During his career, Todd Welch has steadily risen through the ranks of archival work, from an Intern to an Associate Dean. Early in his career, his strong work ethic led to employment as a project archivist at both the Washington State Historical Society and Oregon State Archives. In Oregon, he served as consortium director for the Northwest Archives Processing Initiative funded by the National Historical Publication Records, which included grant writing, reporting activities, and administration work.

In 2003, Todd Welch moved to Northern Arizona University as Digital Access Librarian, where he also served for a period as the acting Manuscripts Curator. At Northern Arizona, Welch taught classes, managed training of EAD protocols, designed departmental exhibits, and served the local community as a history scholar. His supervision of the Colorado Plateau Archives at the NAU Cline Library Special Collections was a major accomplishment. This included grappling with early adoption of borndigital content access and preservation issues. Other projects included the “Louie’s Legacy: Mountain Campus QR Code Project.”

Todd Welch is the Associate Dean for Special Collections at the Merrill-Cazier Library, Utah State University. He leads a team of six Special Collections curators, Cataloging and Metadata Services, and the Merrill-Cazier Libraries’ Digital and Research Data Services. He manages and serves his employees well, because of his mastery in all these areas. Since 2017, Welch assists in directing a multiple university project, to collect and preserve the history and heritage of the Great Sale Lake wetlands. In general, his academic writings and presentations on archival issues are noteworthy.

Various local, regional, and national organizations benefit from Todd Welch and his generosity of service. He served early in his career as Secretary/Treasurer of the Northwest Archivists (1996-2002). Welch served as CIMA Vice-President (2014-2015), CIMA President (2015-2016), and CIMA Immediate Past-President (2016-2017). Additionally, he chaired the CIMA Awards Committee (2013-2014), and he chaired the CIMA Conference Program (2015-2016). Since 2015, his duties have included serving on the regional archival associations coordinating committee of the Academy of Certified Archivists (ACA).

On the national level, Welch served as Treasurer of ACA from 2012 to 2016, and he currently serves as its President. In January 2018, he hosted their mid-winter conference in Houston. Currently, he is spearheading the implementation of the Academy’s strategic plan.
Last year, CIMA presented the Service Award to Sarah Singh, Curator of Special Collections at Weber State University’s Stewart Library, for her devoted service and leadership within the CIMA organization and archival profession.

The CIMA Awards are professional recognitions celebrating the archival community and its institutions within the Intermountain West region, which includes the states of Utah, Nevada, Idaho, Arizona, and New Mexico. These prestigious awards are given for excellence in the archival profession. Nominees must have demonstrated advanced scholarship and support activities, on both regional and national levels. The peers and colleagues of the recipients present the CIMA Awards, with the highest honor and gratitude.

CIMA will honor this year’s award recipients during a luncheon, at the organization’s Annual Conference in Salt Lake City, Utah (May 23-25, 2018). The luncheon is slated for Friday, May 25 at 12:00PM, at the Sheraton Salt Lake City, 150 W 500 S, Salt Lake City, UT 84101.

CIMA 2018 Annual Conference Website Available

January 12, 2018

The conference website for our 2018 Annual Meeting in Salt Lake City is live and available for your use! Over the coming weeks we will be adding information to the site, including conference registration information and the tentative conference schedule. For now you can:

  • Register for one of our two pre-conference SAA workshops. The Education and Training Committee has worked hard to get SAA to commit to two workshops for our meeting and we hope that it will prove valuable to our members.
  • Book your hotel room our conference hotel, the Salt Lake Sheraton. We have a block of rooms available for conference attendees at a reduced rate. Be sure to make your reservation before that block is gone. The reduced room rate will end on April 22nd.

Additional information and features will be added in the coming weeks to the conference website. The CIMA Council and our planning committees is looking forward to seeing you for what will be a terrific Annual Conference in May!

Upcoming WESTPAS workshops

November 20, 2017

WESTPAS (the Western States and Territories Preservation Assistance Service) is holding one more FREE disaster preparedness workshop on Monday, December 4, 2017 in Socorro, New Mexico. If you are interested, please sign up as quickly as possible to ensure that the registration minimum is net before the close of online registration on Monday, November 27th.

Registration is available at the WESTPAS website.

An additional workshop has been scheduled for Friday, December 15, 2017 in Park City, Utah. Registration for this event will be available through the WESTPAS calendar, at