2017 CIMA Travel Scholarships Call for Applicants

January 27, 2017

This year the Conference of Inter-Mountain Archivists (CIMA) Council is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2017 Annual Conference on May 17-19 in Boise, Idaho. Depending on CIMA finances, we may offer a third scholarship. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:

Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

  • All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Ryan Lee (Ryan_Lee@byu.edu).
  • Scholarship applications should be submitted to Vice-President Jim Kichas (jkichas@utah.gov) by Monday, February 20 for full consideration by the scholarship committee.
  • Please use the following subject line in your email: “CIMA Travel Scholarship”.

Successful applicants will be notified by Wednesday, March 1. Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Any additional questions should be directed to Jim Kichas (jkichas@utah.gov)


Additional Planning Tools for CIMA/NWA 2017

December 6, 2016

The Program Committee Co-Chairs recently sent out the call for session proposals for our joint annual meeting next May 17-19, 2017 in Boise, Idaho. To make it easier for like minds to connect, we’re offering up this Google spreadsheet where you can share your session proposal ideas, and see who might be interested in joining your panel.

Please note that this is a planning document only, and it does NOT take the place of actually submitting your session proposal to the Program Committee–to SUBMIT your program proposal go to: https://goo.gl/VUMdQp

Deadline for session proposals is January 6, 2017.


Call for Proposals for CIMA/NWA Joint Meeting 2017

November 8, 2016

The program committee for CIMA/NWA is currently accepting proposals for the 2017 joint annual meeting, to be held in Boise, Idaho on May 17-19, 2017. Please see the Conferences page for more information on the conference and submission process. We are seeking both session and pre-conference workshop proposals. Deadline for submission is January 6, 2017. Please use this online form to submit your proposal at: https://goo.gl/VUMdQp.

For more information please contact the Program Committee chairs, Su Kim Chung (sukim.chung@unlv.edu) and Anne Jenner (ajenner@uw.edu).


Job Opportunity — Reno, Nevada

October 31, 2016

The University of Nevada, Reno Libraries seeks an experienced professional for Director of Special Collections to shape the future of the department and its programs. The Special Collections department includes the University Archives and the largest Basque Library collection outside of the Basque Country. Reporting to the Dean of Libraries, the Director is responsible for the planning, implementation and promotion of a wide range of departmental projects. The successful candidate will have demonstrated management success and the ability to work effectively with diverse backgrounds, opinions, and orientations. The candidate will be knowledgeable in current and emerging archival, access, and digitization standards, practices, and technologies. The Libraries emphasize excellent organizational, communication and interpersonal skills; strong service orientation; the ability to manage change; and the desire to actively engage in campus and community outreach activities to promote the collections and build partnerships.

For a complete job description go to http://docs.library.unr.edu/admin/jobs/sc.pdf and to apply go to https://www.unrsearch.com/postings/22105. Please attach a letter of application, resume, contact information for three professional references. Review of applications will begin November 8th.


Upcoming SAA Workshop in the CIMA Region

October 7, 2016

The University of Nevada, Las Vegas is co-sponsoring the SAA workshop Managing Electronic Records in Archives and Special Collections, to be held on November 3rd in Las Vegas, Nevada. The workshop will discuss both the administrative and technical needs to successfully manage archived electronic records. Registration costs are:

SAA Member — $265
Non-SAA member — $325

For more information about the workshop, please check the Society of American Archivists’ website.


Job Opportunity — Salt Lake City, Utah

October 7, 2016

The Department of Heritage & Arts The Utah Division of State History is seeking a part-time Reference Librarian to assist with the operation of the Utah History Research Center. The Reference Librarian will be responsible for providing research assistance to digital customers, email, telephone, and walk in customers. This work includes providing instruction on how to use the public access catalog and other web based research tools, assisting with the completion of photo orders, pulling and refilling of collection materials, providing tours, giving presentations, creating resource guides, maintaining inventory lists, tracking statistics, handling small cash deposits, and keeping the Research Center and its equipment clean and in good working order.

This is a part-time opportunity, approximately 20 hours a week. It is “time limited” with an end date of December 30, 2018.

Typical Qualifications:

  • knowledge of Utah and Western History
  • ability to create strategies so research can be conducted effectively and efficiently
  • understanding of the importance of security and special handling for rare and fragile books, manuscripts, and photographs
  • ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions
  • knowledge of American Library practices and theories
  • knowledge of libraries and their utilization methods to include categorization/classification methods and how to store and retrieve books, documents and materials
  • ability to follow a given rule or set of rules in order to arrange things or actions in a certain order
  • familiar with photo scanning software
  • ability to speak and write clearly, concisely and effectively
  • principles, practices and procedures of an office environment

Preferred Qualifications:

  • MLS degree or equivalent library experience</
  • and/or history related degree

This recruitment is open to the public and will close on Wednesday, October 19, 2016. To apply for this position please visit http://statejobs.utah.gov/jobseeker/. If you have any questions, please contact Corrie Steeves, HR Analyst, at csteeves@utah.gov.


Job Opportunity — Provo and Lehi, Utah

September 29, 2016

Sundance Group, LLC, a management company with offices in Provo and Lehi, is seeking an archivist to assist the Personal Advisor to Principal by preserving, providing access to and updating Principal’s personal and professional property. This includes processing and cataloging personal, professional, and film collection items and ensuring materials are properly described and stored for immediate retrieval. The archivist has responsibility for identifying preservation concerns and performing or recommending necessary action. The role will also assist in continued development of the physical archive storage space.

The candidate will:

  • Catalog items in the current collection (including packaging, still images, awards, clothing, property, art, artifacts, video and film reel) as needed and input new items as they are received and accessioned;
  • Identify items with conservation/preservation concerns and perform basic preservation or research and recommend conservation;
  • Draft a collection plan, identify and collect items that document and/or preserve an essential part of Principal’s personal and professional history;
  • Work with the Personal Advisor to Principal to identify and execute opportunities to leverage archive assets and company history with internal foundations or external associations (i.e. the Motion Picture Academy);
  • Conduct original historical research as required;
  • Assist in planning for and development of existing or upgraded Utah archive storage space; and
  • If required, assist in directing the work of contract catalogers, valuation specialists, appraisers and other vendors.

Applicants should have the following qualifications:

  • Clear and effective communicator;
  • Ability to interact in a professional manner along with a commitment to creating a positive culture both in the office and throughout the organization. Possesses the necessary social skills to work with a broad based constituency and provide excellent service to all internal and external contacts;
  • Demonstrated ability to be proactive, self-motivated and self-directed;
  • Demonstrated organizational skills with attention to detail;
  • Bachelors’ degree. Desired education/experience in a Library Science/Archives degree program – either currently enrolled or graduated. Job-relevant work experience also preferred;
  • Experience in organization and cataloging for customers or clients;
  • Knowledge of the principles of archival appraisal, arrangement and description. Basic library cataloguing and database skills;
  • Awareness of emerging technologies for electronic and digital storage and access, including familiarity with the principals of digital reformatting, such as scanning and digitizing;
  • High level of sensitivity to confidential materials and situations and a proven ability to work competently and diplomatically under pressure;
  • Computer skills: Microsoft Office Suite, scanning, photo editing, and archival software;
  • Excellent verbal and written communication skills, detail oriented, organization and problem-solving, and strong customer service. Must have strong self-management skills in an environment where multiple tasks and demands are occurring;
  • Demonstrated ability to work a flexible schedule, wherever and whenever may be reasonably required, work well under pressure, plan, prioritize, organize and complete work to meet multiple and sometimes competing deadlines;
  • Ability to multi task in a fast paced environment;
  • Demonstrated cooperative behavior;
  • Keeps information confidential as directed in the confidentiality agreement; and
  • Acts as an ambassador of Principal inside and outside of work.

For more information about the position, and to submit a resume, please contact the Sundance Group at info@thesundancegroup.com.