2012 Joint Conference Call for Proposals

September 7, 2011

Next year’s annual meeting will be a joint conference with CIMA and the Society of Southwest Archivists (SSA), to be held on May 23-26, 2012 in Phoenix, Arizona. We hope that you are planning to attend, and encourage you to participate in the program. The conference theme is “Enriching the Archives Experience,” drawing on the Arizona centennial rally “Celebrate the Arizona Experience.”

As Arizona celebrates its first one hundred years of statehood, looking back over the years and imagining the future, we as archivists will explore ways to enrich the archival experience. The 2012 program committee invites you to submit a proposal for an educational session to share with your colleagues! As we all continue to face a variety of challenges, this is a critical time to highlight and develop the unique contributions of archives.

Topics of interest:

  • Improving discovery and access for users;
  • Outreach or integration with programs and services from other communities;
  • Interregional cooperation;
  • Culture of archives as resilient and innovative.

Session proposals may be submitted using the online form. The proposal deadline is Wednesday November 23, 2011. Early proposals are encouraged!

Formats: Sessions are scheduled for 90 minutes and typically consist of three papers or a panel discussion. Other formats are also welcomed. Individual papers may also be submitted with appropriate proposal information. Information on Student Poster sessions is also available on the SSA website. The Program Committee may form sessions based on individual papers submitted.

Inquiries may be sent to:
Amanda Focke
Rice University
Managing Co-Chair, 2012 SSA/CIMA Joint Program Committee
Phone: (713) 348-2124
FAX: (713) 348-6172

2011 Annual Meeting report

June 8, 2011

The 2011 Annual Spring Meeting was a success, thanks to the preparation of the Program Committee; the hard work of the Local Arrangements Committee; the kind assistance of our donors and sponsors, Hollinger Metal Edge and Arcasearch; the good service of the Boise State University Student Union staff; and the wit and enthusiasm of Barton Barbour (now I must read his book). I wish to extend anew a great round of thanks to all of them. I also extend thanks to the staff at the Idaho State Archives and Boise State University Library’s Special Collections and Archives for their hospitality in giving tours.

Additional thanks go to the staff at the Basque Museum and Cultural Center, which hosted our business meeting and reception on Thursday night. We had a fascinating tour of the museum with its handball court and the Jacobs-Uberuaga house and learned more about the Basque people, language and culture. I know that for me personally the opportunity to tour any museum is always a chance to take mental notes on how archives and museums can learn from each other in pursuing the goals and missions that we share. And now I must find some recordings of Basque music with those curious reed instruments.

The meeting was brief but very enjoyable. We had 36 attendees by my count, and the sessions included a range of subjects related to the theme. As always, one of the more valuable experiences was making new acquaintances among our colleagues and renewing old ones. Indeed, I enjoyed this so much that I am sorry to say I held up the start of at least one session! My experience as a musician has made me sensitive of punctuality and I regret such lapses. But there never seems to be quite enough time to visit, does there?

Max Evans and Stephen Sturgeon received the 2011 CIMA Lifetime Achievement Award and the 2011 CIMA Service Award. Max was there to accept his and Steve accepted his via video presentation, despite technical difficulties. The awards were presented in lovely stamped leather folders with original artwork by Michael Frazier.

What a pleasure to be in Boise too. The area had just had unusually heavy rains which made everything green, and lilacs and dogwoods were in bloom. I was able to bike along the greenbelt on my way to BSU campus on Friday morning beside the swollen river, stopping to let geese cross the path. Our opening, closing and lunchtime sessions were held in the student union’s Lookout Room, which gave a beautiful view of the mountains. We also amused ourselves by watching bees swarm around a hive stationed on the roof, and an aspiring beekeeper who seemed to have some supernatural bond with the creatures.

Yes, if you weren’t there you missed out on some good times. But have no fear! For this Annual Spring Meeting we recorded the business meeting, the welcoming remarks and the sessions. While the results of our efforts are not perfect (some got cut off, and sound quality varies), they do give the chance to hear much of the proceedings. We will continue to develop our techniques for recording: in fact, during Session 1A we had some inspiring discussion about possibly setting up videorecording or videoconferencing in the future. For now, you may listen to the sound files of the recordings from the proceedings using the links below.

-Charles Stanford, CIMA President

Archives Federation: Survey and Report

April 13, 2011

A subcommittee of CIMA charged with gauging CIMA membership regional interest on the idea of creating a federation of archives organizations released a short report and results of the survey this week. Both the report and the survey results are available for members to read. This topic will be addressed at the 2011 spring meeting in Boise next month.

2011 CIMA Annual Conference

March 8, 2011

Boise State University
Boise, Idaho
May 19 – 20, 2011

Dear Colleagues:

It gives me great pleasure to formally introduce the registration packet for this year’s CIMA Spring Meeting. The beautiful city of Boise, Idaho will be our location, and conference events will be hosted at the Basque Museum and on the Boise State University campus. Click here to download the registration packet as a PDF.

Our theme for this year was designed to invite a wide variety of participation, and that is what we got! The program covers diverse topics within this theme, offering valuable ways to learn how we might serve our professional missions and our constituencies better.

We know that Boise is a long journey for many of you, and we have done our best to keep the costs affordable. This year we continue to offer assistance, in the form of a scholarship and a travel grant. If you are in need of assistance to travel to this year’s meeting, I encourage you to apply for one of these.

I call your attention to a special offer this year: non-CIMA members registering for this meeting will receive a year’s CIMA membership (a $15 value) along with their registration. I hope that some of you archivists in Idaho especially who are not already CIMA members will take advantage of this.

Since last year’s Western Roundup in Seattle, CIMA has been doing a lot to reach out to other organizations and to archivists of various kinds within our region, whether or not they are members. This work has taken the form of presentations at state library association meetings and the joint meetings we are planning in the near future. Meeting in Boise this year will help us make more contacts with archivists in Idaho, and I look forward to meeting them and inviting them to participate in CIMA. You may have also heard or read about CIMA’s investigation into the archives federation idea that was proposed at last year’s SAA meeting. We will present a formal response to that proposal soon, and have a chance to discuss it at the meeting.

I hope to see a great number of you in Boise!


Charles B. Stanford
CIMA President 2010-2011

2011 CIMA Awards Announced

March 2, 2011

The Conference of Inter‐Mountain Archivists (CIMA) announces the recipients of the 2011 CIMA Awards. Max J. Evans, of the LDS Church History Department, is the designated recipient of the 2011 CIMA Life‐Time Achievement Award. Stephen C. Sturgeon, of Utah State University, is the designated recipient of the 2011 CIMA Service Award.

The two honors (the CIMA Life‐Time Achievement Award and the CIMA Service Award) are bestowed annually to individuals who have demonstrated considerable service and leadership in the inter‐mountain west region, and who have made significant contributions to the CIMA organization and/or the archival profession. The CIMA Life‐Time Achievement Award recognizes the work of an entire career, spanning the course of several years. Likewise, the CIMA Service Award recognizes important work and activity, but it is given to someone who may not yet qualify for the Life‐Time Achievement Award. Both awards are presented with the highest honor and gratitude by the peers and colleagues of the recipients. The award recipients will be honored during a luncheon at the CIMA Spring Conference in Boise, Idaho (May 19‐20, 2011).

Max J. Evans of the LDS Church History Department, named recipient of the 2011 CIMA Life‐Time Achievement Award

The CIMA Awards Committee (with confirmation by the CIMA Officers & Council) has selected Max J. Evans to receive the 2011 CIMA Life‐Time Achievement Award. Evans, a Utah native, was selected for his decades‐long work and advancements in the uses of technology in archives, electronic records, and for promoting the wider uses of archives. Evans was a founding member of CIMA, and he is a nationally recognized figure in the archives profession. He was elected Fellow of the Society of American Archivists in 1984. Evans began his career in the Archives Division of the LDS Church Historical Department, in Salt Lake City, his first professional position after earning a master’s degree in American history at Utah State University. After six years, Evans moved to Madison, Wisconsin, where he spent nearly ten years at the Wisconsin Historical Society, working first in the Archives as Head of Processing, Deputy State Archivist, and Acting Director of the Archives and Manuscripts Division; and then in the Society’s Library as its Director.

Eventually, Max J. Evans returned to his native state as Director of the Utah State Historical Society in Salt Lake City. After 16 years, he gave up his editorial, historic preservation, and fund‐raising duties in that position (as well as his love for hiking and skiing in the mountains) for the inside‐the‐beltline allure of the National Historic Preservation and Records Commission. In recent years, Evans has returned to the LDS Church History Department as the Senior Archives Advisor. He hopes to retire in a few years , at which time he plans travel ‐‐ for pleasure, not for work ‐‐ with his wife, Mary, enjoy their five children and twelve grandchildren in Utah, Maryland, and Florida, and tend to his hobby of perpetual home improvement.

Stephen C. Sturgeon of Utah State University, named recipient of the 2011 CIMA Service Award
The CIMA Awards Committee (with confirmation by the CIMA Officers & Council) has selected Stephen C. Sturgeon to receive the 2011 CIMA Service Award. Sturgeon is the Manuscript Curator in the Special Collections & Archives Division of the Merrill–Cazier Library at Utah State University (USU), where he is also an adjunct associate professor of history. Sturgeon was selected for his leadership in several archival and historical organizations. In the Society of American Archivists, Sturgeon served on the Steering Committee for the Manuscripts Repositories Section, as well as a term as chair of the Hamer‐Kegan Award Committee. Steve is a past chair of the Utah Manuscript Association, and he served as president of CIMA in 2002‐2003. Sturgeon joined the faculty at USU in 1999, and he received tenure and a promotion from assistant to associate librarian in 2005.

Originally a native of the San Francisco Bay Area, Sturgeon subsequently lived in Missouri, attended college in Iowa, earned his Master’s of Library Science from UC-Berkeley, and a Ph.D. in American History from the University of Colorado at Boulder, where he worked with Patricia Nelson Limerick. The University of Arizona Press published his dissertation in 2002 as a book entitled, The Politics of Western Water: The Congressional Career of Wayne Aspinall. Sturgeon’s most recent publication is “The Disappearance of Everett Ruess and the Discovery of Utah’s Red Rocks Country,” a chapter in Utah in the Twentieth Century.

Sturgeon and his wife and daughter live in Logan, Utah; where he also serves as an ordained deacon at St. John’s Episcopal Church. In May, Sturgeon will leave his job at USU in order to complete a one–year residency in the chaplaincy–training program at St. Mark’s Hospital in Salt Lake City.

About CIMA
Founded in 1973, the Conference of Inter‐Mountain Archivists (CIMA) is an association of archivists, conservators, historians, and other archives professionals in the inter‐mountain west. Its membership is open to all, and institutions in Utah, Nevada, Arizona, Idaho, and New Mexico are well represented.

Potential CIMA Award recipients are nominated by the CIMA membership‐at‐large. Recipients are then selected by the CIMA Awards Committee. This committee is comprised of appointed representatives from each CIMA member state. Award selections are confirmed by majority vote of the elected CIMA Officers and Council.

The 2011 CIMA Awards Committee is comprised of the following members: Melanie Sturgeon, Arizona State History and Archives Division; Alan Virta, Boise State University; Jeff Kintop, Nevada State Archives; Steve Hussman, New Mexico State University; and Gregory Thompson, University of Utah. The non‐voting chair of the committee is Michael Frazier, University of Nevada, Las Vegas. Various aspects of committee work was facilitated by Walter Jones, University of Utah; and John Murphy, Brigham Young University.

Last year, Guy Rocha, Nevada State Archivist (retired), was the recipient of the 2010 CIMA Life‐Time Achievement Award. Su Kim Chung, Manuscripts Librarian, University of Nevada, Las Vegas, was the recipient of the 2010 CIMA Service Award.

Questions or comments may be directed to:
CIMA Awards Committee
PO BOX 2048
Salt Lake City, UT 84110
Michael Frazier, CIMA Awards Committee chair
UNLV Libraries
4505 Maryland Parkway @ box 457010
Las Vegas, NV 89154‐7010
Phone: 702‐895‐2240
E‐mail: michael.frazier@unlv.edu