Report: 2010 CIMA Fall Caucus

September 30, 2010

The 2010 CIMA Fall Caucus was held on Wednesday September 29, 2010 and we have had many positive comments from those who attended. At least 49 people attended, including long-time CIMA members, new CIMA members, and prospective members. In between sessions we enjoyed tasty muffins and fruit and cheese trays that included ripe honeydew melon (always appreciated).

Binders with copies of gift agreements from various institutions were given to attendees; these are available in digital form on request. This is a resource that can help you and your institution plan and improve the legal agreements you use, and we are grateful to all those who contributed copies of their institutions’ forms. The three sessions of this year’s Fall Caucus generated lively discussion that could have continued for much longer if we had had more time. We gathered useful information and tips (but not legal advice!) from Brad Westwood and three attorneys who deal with archives and intellectual property. These were: Jerry Reynolds, from LDS Philanthropies; Mike Homer, the Chairman of the Utah State Board of History; and Berne Broadbent, Director of Intellectual Property for the LDS Church.

The meeting concluded with the presentation of the Dr. Everett L. Cooley Distinguished Archival Career Award to John Sillito, by Greg Thompson for the Utah Manuscripts Association, with Sarah Langsdon from Weber State University. After the meeting concluded, some of the attendees were taken on a tour of the new LDS Church History Library, led by Michael Landon and Brandon Metcalf.

With the questions and comments that were raised in this meeting it is clear that CIMA members could benefit from more treatment and discussion of donor agreements, copyright and intellectual property. This means that anyone who wants to propose a session or workshop on the subject for the next Spring Meeting, or submit an article to the Journal of Western Archives, should feel free to do so. Do you have a suggestion as to how else CIMA could spread knowledge about this or any other matter? Email me, or one of the council representatives.

The proceedings of the caucus were recorded, and we are working to make the recordings on the website. This is the first time we have done this, and so the sound quality is not as good as we hope to make it in the future, but it is a start and represents an important development in CIMA’s member services.

Thanks go to:
Brad Westwood for setting up the program: selecting speakers and panelists, coordinating local
arrangements and the tour and probably many other small details I forgot to mention;
Elder and Sister Mortensen, missionaries assisting Brad, for coordinating and setting up for the meeting;
Walter Jones, for helping keep track of registration, receiving and taking care of the set-up and tear-down of the table-top display;
Messrs. Reynolds, Homer and Broadbent, for taking time to present and discuss these important matters with us;
Clint Christensen for taking pictures of the event; and
Michael Frazier for sending the display with literature, business cards and new card holders (which he also made), and for reminding me of the idea to record the proceedings.

Charles Stanford, CIMA President


Fall Caucus Program and Registration

August 31, 2010

The program for the 2010 Fall Caucus is now set and can be viewed here. There is no registration fee for this year’s Fall Caucus (lunch will be on your own), but please do register so that we can get a good count of who will be attending. You will find the registration form here.

We direct your attention to the previous post calling for copies of all donor agreements used by institutions whose staff belong to CIMA. If you have not sent your agreements please do so, even if you are not attending the Fall Caucus.

Also, we invite all CIMA members, whether attending or not, to submit their questions and real life case studies problems (without names) for the Lawyer’s Panel related to “resolving and avoiding legal troubles in Archives”. Please send this information to Brad Westwood’s assistant Joann Mortensen, at the following address:

mortensenj@ldschurch.org
– or –
Joann Mortensen
Acquisitions Call Center
Church History Library
15 East North Temple St.
Salt Lake City, Utah 84150

Thank you for your help in making this year’s Fall Caucus a useful and
informative one!

Charles Stanford, CIMA President
Brad Westwood, CIMA Council
Gordon Daines, CIMA Council


Call for Donor Agreements

August 26, 2010

In preparation for the Utah Fall Caucus, we would like to request copies of all legal agreements pertaining to loan, deed, exhibition, and so on, used by every institution which belongs to CIMA, or whose staff in whole or in part belongs to CIMA.

Please send a copy of your repository’s boiler plate or standard agreements (i.e., donation forms, loan forms, deposit form, etc.), as soon as you possibly can. Send them either digitally or in hardcopy to Brad Westwood’s assistant Joann Mortensen, at the following address:

mortensenj@ldschurch.org
– or –
Joann Mortensen
Acquisitions Call Center
Church History Library
15 East North Temple St.
Salt Lake City, Utah 84150

Even if you are not attending the caucus please send this information. We plan on distributing copies of all donor agreements to all CIMA members for a valuable reference source in policy making.

Thank you for your cooperation. We are looking forward to this.

Charles Stanford, CIMA President
Brad Westwood, CIMA Council
Gordon Daines, CIMA Council


CIMA 2010 Fall Caucus

August 17, 2010

This year’s Fall Caucus will be Wednesday September 29 in Salt Lake City. Brad Westwood from the Church History Library and Archives is hosting and the caucus itself will be held in the lovely Joseph Smith Memorial Building (JSMB) on the edge of Temple Square. It is planned to last from 9-2:30 with a tour of the Church History Library and Archives soon afterward.

The three sessions will focus on donor agreements and legal questions surrounding these. Soon we will be sending out a call to all institutions in CIMA to send samples of their current donor agreements for use in the caucus sessions.

But for now, there is another question that requires immediate attention: transportation and parking.

We encourage as many attendees as possible to use public transportation or the paid parking lots near Temple Square. For those needing to stay overnight in Salt Lake, the University Guest House at the University of Utah charges $89 per night and is right on the TRAX line which will carry you to a very short walking distance from the JSMB.

For those who will have to drive to the caucus and cannot pay for parking, we can get special parking permits for you, but we need to have your names as soon as possible. Please send a brief message to Sister Joann Mortensen within the next couple of days so that she can arrange for a permit in a timely manner.

Thanks, and we hope to see you there!

Charles B. Stanford
President, Conference of Inter-Mountain Archivists