Job Opportunity — Tucson, Arizona

March 22, 2017

The University of Arizona Libraries seeks a driven, collaborative, service-oriented professional as a Collections Management Archivist. This position meets the information needs of students, faculty, and other Special Collections users through the development and management of the department’s collections including acquisitioning, processing, description, and collections maintenance. The position also provides reference service and instruction on the use of archival collections with occasional curation of exhibitions. This position provides leadership and collaborates with other department staff in developing strategies for the long-term stewardship of the University of Arizona’s Special Collections through managing physical and digital materials, especially through accessioning, and arrangement and description of archival collections. This leadership role is responsible for hiring, training, supervising, and mentoring employees, students, and interns. Additionally, the incumbent provides research support and promotes collections to students, faculty and scholars. This is a continuing-eligible or continuing track, academic professional position. Incumbents are members of the general faculty and are entitled to all accompanying rights and privileges granted by the Arizona Board of Regents and the University of Arizona. Retention and promotion are earned through achievement of a record of excellence in position effectiveness, scholarship, and service.

For additional information about the position, including salary, benefits, responsibilities, and qualifications, see the University of Arizona website at http://uacareers.com/postings/17233.


Job Opportunity — Salt Lake City, Utah

March 14, 2017

The Utah State Archives is seeking an full-time Open Records Portal Archivist. The Open Records Portal is a central website for public access to governmental records and for making records requests online. Principal duties of the position include:

  • Work with the Utah Transparency Board to prioritize records to be posted online.
  • Collaborate with Archives staff and state records officers to compile and post records online.
  • Monitor and track incoming Government Records Access and Management Act (GRAMA) requests.
  • Provide technical assistance to portal users.
  • Manage the functionality of the portal.
  • Make recommendations for system improvements.

For more information about the position, see the official announcement on the Utah State Jobs portal.


Job Opportunity — Clearfield, Utah

February 7, 2017

Utah State Archives is looking for a new Archival Technician to work in the State Records Center in Clearfield. Employees in this position are responsible for the storage, management, and destruction of records for all state agencies. Duties include, but are not limited to:

  • Assisting state agencies with records management questions, concerns, and reports
  • Receiving and verifying incoming records to ensure accuracy
  • Identifying records that have met retention and sending notices to the associated agency to get approval for destruction
  • Maintaining accurate records by entering and managing information in a database

Employees will use and work around warehouse equipment (such as forklifts, pallet jacks, electric lifts, etc.) to file and retrieve records, manage warehouse space, and load and unload trucks.

Best qualified applicants will have at least 1 year of experience working in a warehouse, including operating a forklift and/or pallet jack, and will be able to perform physically demanding duties, including lifting and carrying items weighing up to 50 pounds.

For more information about the position, including desired qualifications and compensation, see the Utah State Archives listing.


Job Opportunity — Orem, Utah

February 7, 2017

The Clyde Companies is seeking an Archivist & Records Manager to be responsible for implementing an enterprise-wide records program; also the identification, appraisal, acquisition, creation, organization, description, access/retrieval and preservation of historical materials pertinent to the current operations and the history of the Clyde Companies, Inc.

Key Activities:

  • In cooperation with corporate and information technology personnel, implement an enterprise-wide records management program to improve business outcomes;
  • Locate, survey and evaluate records of administrative, legal, fiscal and historical value;
  • Liaise with local institutions and community partners to share and/or collect records pertinent to the Clyde Companies and its founders;
  • Effectively collaborate with current and past personnel to gather/provide records and information for key projects including conducting recorded interviews and acquiring pertinent historical materials;
  • Producing biographies, assist with corporate communications, social media and marketing functions as needed;
  • Create and maintain accession records, finding aids, databases and catalog records;
  • Survey record conditions, determine prudent practices in storage, then carry out a storage plan to preserve, care, and offer security for records and historical materials;
  • Produce record retention schedules for retrieval and distribution of records, as required by organizational needs and projects;
  • Adhere to company policies and procedures as outlined in the employee handbook, etc.; and assist with other duties as assigned.

For more information about the position and required qualifications, please see the Clyde Companies listing.


Job Opportunity — Reno, Nevada

October 31, 2016

The University of Nevada, Reno Libraries seeks an experienced professional for Director of Special Collections to shape the future of the department and its programs. The Special Collections department includes the University Archives and the largest Basque Library collection outside of the Basque Country. Reporting to the Dean of Libraries, the Director is responsible for the planning, implementation and promotion of a wide range of departmental projects. The successful candidate will have demonstrated management success and the ability to work effectively with diverse backgrounds, opinions, and orientations. The candidate will be knowledgeable in current and emerging archival, access, and digitization standards, practices, and technologies. The Libraries emphasize excellent organizational, communication and interpersonal skills; strong service orientation; the ability to manage change; and the desire to actively engage in campus and community outreach activities to promote the collections and build partnerships.

For a complete job description go to http://docs.library.unr.edu/admin/jobs/sc.pdf and to apply go to https://www.unrsearch.com/postings/22105. Please attach a letter of application, resume, contact information for three professional references. Review of applications will begin November 8th.


Job Opportunity — Salt Lake City, Utah

October 7, 2016

The Department of Heritage & Arts The Utah Division of State History is seeking a part-time Reference Librarian to assist with the operation of the Utah History Research Center. The Reference Librarian will be responsible for providing research assistance to digital customers, email, telephone, and walk in customers. This work includes providing instruction on how to use the public access catalog and other web based research tools, assisting with the completion of photo orders, pulling and refilling of collection materials, providing tours, giving presentations, creating resource guides, maintaining inventory lists, tracking statistics, handling small cash deposits, and keeping the Research Center and its equipment clean and in good working order.

This is a part-time opportunity, approximately 20 hours a week. It is “time limited” with an end date of December 30, 2018.

Typical Qualifications:

  • knowledge of Utah and Western History
  • ability to create strategies so research can be conducted effectively and efficiently
  • understanding of the importance of security and special handling for rare and fragile books, manuscripts, and photographs
  • ability to use logic to analyze or identify underlying principles, reasons, or facts associated with information or data to draw conclusions
  • knowledge of American Library practices and theories
  • knowledge of libraries and their utilization methods to include categorization/classification methods and how to store and retrieve books, documents and materials
  • ability to follow a given rule or set of rules in order to arrange things or actions in a certain order
  • familiar with photo scanning software
  • ability to speak and write clearly, concisely and effectively
  • principles, practices and procedures of an office environment

Preferred Qualifications:

  • MLS degree or equivalent library experience</
  • and/or history related degree

This recruitment is open to the public and will close on Wednesday, October 19, 2016. To apply for this position please visit http://statejobs.utah.gov/jobseeker/. If you have any questions, please contact Corrie Steeves, HR Analyst, at csteeves@utah.gov.


Job Opportunity — Provo and Lehi, Utah

September 29, 2016

Sundance Group, LLC, a management company with offices in Provo and Lehi, is seeking an archivist to assist the Personal Advisor to Principal by preserving, providing access to and updating Principal’s personal and professional property. This includes processing and cataloging personal, professional, and film collection items and ensuring materials are properly described and stored for immediate retrieval. The archivist has responsibility for identifying preservation concerns and performing or recommending necessary action. The role will also assist in continued development of the physical archive storage space.

The candidate will:

  • Catalog items in the current collection (including packaging, still images, awards, clothing, property, art, artifacts, video and film reel) as needed and input new items as they are received and accessioned;
  • Identify items with conservation/preservation concerns and perform basic preservation or research and recommend conservation;
  • Draft a collection plan, identify and collect items that document and/or preserve an essential part of Principal’s personal and professional history;
  • Work with the Personal Advisor to Principal to identify and execute opportunities to leverage archive assets and company history with internal foundations or external associations (i.e. the Motion Picture Academy);
  • Conduct original historical research as required;
  • Assist in planning for and development of existing or upgraded Utah archive storage space; and
  • If required, assist in directing the work of contract catalogers, valuation specialists, appraisers and other vendors.

Applicants should have the following qualifications:

  • Clear and effective communicator;
  • Ability to interact in a professional manner along with a commitment to creating a positive culture both in the office and throughout the organization. Possesses the necessary social skills to work with a broad based constituency and provide excellent service to all internal and external contacts;
  • Demonstrated ability to be proactive, self-motivated and self-directed;
  • Demonstrated organizational skills with attention to detail;
  • Bachelors’ degree. Desired education/experience in a Library Science/Archives degree program – either currently enrolled or graduated. Job-relevant work experience also preferred;
  • Experience in organization and cataloging for customers or clients;
  • Knowledge of the principles of archival appraisal, arrangement and description. Basic library cataloguing and database skills;
  • Awareness of emerging technologies for electronic and digital storage and access, including familiarity with the principals of digital reformatting, such as scanning and digitizing;
  • High level of sensitivity to confidential materials and situations and a proven ability to work competently and diplomatically under pressure;
  • Computer skills: Microsoft Office Suite, scanning, photo editing, and archival software;
  • Excellent verbal and written communication skills, detail oriented, organization and problem-solving, and strong customer service. Must have strong self-management skills in an environment where multiple tasks and demands are occurring;
  • Demonstrated ability to work a flexible schedule, wherever and whenever may be reasonably required, work well under pressure, plan, prioritize, organize and complete work to meet multiple and sometimes competing deadlines;
  • Ability to multi task in a fast paced environment;
  • Demonstrated cooperative behavior;
  • Keeps information confidential as directed in the confidentiality agreement; and
  • Acts as an ambassador of Principal inside and outside of work.

For more information about the position, and to submit a resume, please contact the Sundance Group at info@thesundancegroup.com.