CIMA Election Results

May 11, 2017

The 2017 CIMA election closed on Friday, May 5, 2017 and the results are in; thank you to all who ran for a position, and to everyone who voted. We are pleased to announce the following:

Vice President/President-elect: Paula Mitchell (Southern Utah University)
Secretary: Ellen M. Ryan (Idaho State University)
Council Representatives: Dana Miller (University of Nevada, Reno), Alex Meregaglia (Boise State University), Ilana Short (Nevada State Museum)

Congratulations to everyone, and we look forward to seeing you in Boise next week!

CIMA Handbook Revision Available for Review

May 9, 2017

CIMA Council has had a multi-year effort going to revise the CIMA Handbook, modeling it closely on the comprehensive handbook used by the Society of California Archivists. Council has now completed a provisional “final” draft of the CIMA Handbook, and is making it available for membership review. As noted in the document, there are still a handful of sections that have been identified as needing draft language. However, these sections are “new” in the sense that they have been identified as lacking in the handbook’s current iteration. This new handbook also consolidates the founding documents of our organization into one place, and unifies the various forms and guidelines we rely on to conduct business into an attached set of appendices.

The draft document is available here.

Council requests that the membership review and provide comment at the CIMA business meeting on Friday, May 19th. One of the agenda items for that meeting will be a discussion and vote on provisional approval of the newly revised handbook (with the understanding that it will be finalized this year). And, if you are not able to attend the business meeting, comments and ideas may be submitted via email to Jim Kichas (

2017 CIMA Awards: Call for Nominations

January 27, 2017

The Conference of Inter-Mountain Archivists (CIMA) is currently accepting nominations for the 2017 CIMA Awards. The following two awards will be presented during the CIMA/NWA Joint-Annual Meeting, May 17-19, 2017 in Boise, Idaho:

The prestigious CIMA Life-Time Achievement Award acknowledges and demonstrates appreciation for a life of service and leadership in the archival profession OR for significant life-long support of the archival community and its institutions. Nominees must have demonstrated strong leadership and advanced scholarship, on both regional and national levels. Last year, CIMA presented awards to dual recipients. They were Jeffrey Kintop, Nevada State Archivist and Acting Division Administrator, from Carson City, Nevada; and Terry B. Nelson, (retired) Director of the Salt Lake County Records Management and Archives, in Salt Lake City, Utah.

The CIMA Service Award is given to an individual who has made significant contributions in recent years: to the CIMA organization OR to the archival institutions of the Intermountain region OR to the archival profession. The award is given in appreciation for service and leadership and support of the region’s archival community. Nominees must have demonstrated an inspirational spirit and have worked to build a career based on service. However, potential nominees of the CIMA Service Award may have not yet achieved many of the career milestones required for the Life-Time Achievement Award. Last year’s recipient was Julia Stringfellow, University Archivist, Library Faculty Chair, and Professor; at the University Archives and Special Collections at Brooks Library, Central Washington University in Ellensburg, Washington.

CIMA Award recipients do NOT have to be CIMA members.

To nominate someone for either award: please send their name, along with a letter explaining why you think the person should be recognized by their peers and colleagues. To help us with the vetting process, please be as specific and as illustrative as possible. Include any supporting documentation such as: a CV or résumé or biography of the nominee, any photographs, and a list of references that may be contacted. Nominations must be submitted by a CIMA member after a call for nominations is sent to the membership-at-large. All members are encouraged to participate in the nomination process. You may remain anonymous.

The deadline for submitting award nominations is March 1st, 2017.

This year’s chairperson is CIMA Past-President, Michael Frazier. To nominate someone send an e-mail to:, with the subject “CIMA Awards Committee.”

Or mail your nomination to:
Michael Frazier, CIMA Awards Committee Chair
Special Collections, UNLV Libraries
4505 Maryland Parkway @ Box 457010
Las Vegas, NV 89154-7010

2017 CIMA Travel Scholarships Call for Applicants

January 27, 2017

This year the Conference of Inter-Mountain Archivists (CIMA) Council is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2017 Annual Conference on May 17-19 in Boise, Idaho. Depending on CIMA finances, we may offer a third scholarship. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:

Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

  • All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Ryan Lee (
  • Scholarship applications should be submitted to Vice-President Jim Kichas ( by Monday, February 20 for full consideration by the scholarship committee.
  • Please use the following subject line in your email: “CIMA Travel Scholarship”.

Successful applicants will be notified by Wednesday, March 1. Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Any additional questions should be directed to Jim Kichas (

Additional Planning Tools for CIMA/NWA 2017

December 6, 2016

The Program Committee Co-Chairs recently sent out the call for session proposals for our joint annual meeting next May 17-19, 2017 in Boise, Idaho. To make it easier for like minds to connect, we’re offering up this Google spreadsheet where you can share your session proposal ideas, and see who might be interested in joining your panel.

Please note that this is a planning document only, and it does NOT take the place of actually submitting your session proposal to the Program Committee–to SUBMIT your program proposal go to:

Deadline for session proposals is January 6, 2017.

Call for Proposals for CIMA/NWA Joint Meeting 2017

November 8, 2016

The program committee for CIMA/NWA is currently accepting proposals for the 2017 joint annual meeting, to be held in Boise, Idaho on May 17-19, 2017. Please see the Conferences page for more information on the conference and submission process. We are seeking both session and pre-conference workshop proposals. Deadline for submission is January 6, 2017. Please use this online form to submit your proposal at:

For more information please contact the Program Committee chairs, Su Kim Chung ( and Anne Jenner (

Upcoming SAA Workshop in the CIMA Region

October 7, 2016

The University of Nevada, Las Vegas is co-sponsoring the SAA workshop Managing Electronic Records in Archives and Special Collections, to be held on November 3rd in Las Vegas, Nevada. The workshop will discuss both the administrative and technical needs to successfully manage archived electronic records. Registration costs are:

SAA Member — $265
Non-SAA member — $325

For more information about the workshop, please check the Society of American Archivists’ website.