CIMA Summer 2016 updates

July 19, 2016

I hope you have been having a relaxing summer. Hard to believe it’s been two months since we all met up in Ogden for our annual meeting, and I look forward to seeing those of you who will be attending SAA’s annual meeting in Atlanta in a few weeks. In the meantime, I wanted to bring you up to date on a few developments and alert you to a few important dates for fall.

Joint Annual Meeting with NWA in 2017
NWA surveyed its membership and they were in favor of holding a joint meeting with us next year in Boise. We have held our initial planning conference call, and local arrangements chair, Alex Meregaglia, is busy researching hotel and conference space options with his committee (Julia Stringfellow and Gwyn Hervochon). NWA will also appoint members to both the local arrangements and program committees as we move forward. Stay tuned for meeting dates in the near future.

Fall Caucus in Provo – October 14
Save the date for the fall caucus at BYU on Friday, October 14. We are planning a day-long program (tentatively) featuring a morning faculty panel on how different disciplines use Special Collections, as well as a session looking at instruction and use in state, local, and religious archives. Following a lunch break, the afternoon will feature a panel on issues related to born digital material, web archiving and/or digital preservation, after which we’ll break into small groups with the presenters to consider best practices in these areas. More details to follow.

Fall Caucus in Nevada – November 4
Plans are underway for Nevada’s fall caucus in Las Vegas on Friday, November 4. We are working on offering an SAA DAS workshop (Managing Electronic Records) on November 3 at the UNLV Libraries the day before the caucus. Details for the Friday caucus will be forthcoming as soon as plans are finalized.

Newsletter Survey
Melissa Johnson, our wonderful newsletter editor, is planning to send out a brief survey to CIMA members to get their input on what they would like to see in the newsletter and discover ways that it can better serve the membership. We are also hoping to add a regular feature into the newsletter that highlights new members in each issue, and work on standardizing the content for the issues throughout the year. Look out for the survey sometime this summer.

RAAC at SAA’s Annual Meeting
Some of you may not be aware of this, but CIMA is part of the larger Regional Archival Associations Consortium (RAAC) which “provides an official venue for information exchange among the leadership of regional archival organizations, and among the Regionals and the Society of American Archivists. The Group serves as a formal entity for fostering collaboration among the Regionals, and between the Regionals and SAA.”

This year the RAAC will be joining the Society of Georgia Archivists for a symposium focusing on the interests of our nation’s regional organizations. Sessions will focus on advocacy, public awareness, education, disaster planning and recovery, and grant development. This symposium will take place on Tuesday, August 2, in Atlanta, Georgia, in conjunction with the Society of American Archivists Annual Conference. Don’t forget that CIMA’s own Gordon Daines will be presenting at this symposium on two important collaborative initiatives that began in the western region: the Journal of Western Archives and the Western Round-Up meetings.

CIMA and Twitter
We are investigating setting up an official CIMA Twitter account. All of the other western regional archival associations have Twitter accounts, so council member Liz Zepeda is looking into best practices for setting one up for us and making it sustainable.

Best wishes –
Su Kim Chung
CIMA President, 2016-17

Preliminary Program Now Available

April 6, 2016

The preliminary program for this year’s CIMA Annual Conference is now available. For more details about the conference, please see the Conferences page.

CIMA 2016 Awards Announced

March 30, 2016

The Conference of Inter‐Mountain Archivists (CIMA) announces the recipients of the 2016 CIMA Awards. Jeffrey Kintop, Assistant Administrator for Archives and Records for the State of Nevada; and Terry B. Nelson, Director of Salt Lake County Records and Management and Archives (retired); are the designated recipients of the 2016 CIMA Life-Time Achievement Awards. Julia Stringfellow, University Archivist and Department Chair and Professor at the Brooks Library, Central Washington University is the designated recipient of the 2016 CIMA Service Award.

2016 CIMA Life-Time Achievement Awards

Jeffrey KintopJeffrey Kintop is recognized for his 33 years of service at the Nevada State Archives in Carson City, Nevada; where he currently serves in the role of State Archivist and Acting Division Administrator. He is a pioneer in establishing history programs throughout the state of Nevada and the region, including National History Day in Nevada; and hosting annual observances and discussions about the Nevada State Constitution. He has taught tirelessly in the areas of disaster planning, preservation and conservation across the state in an effort to ensure that Nevada’s documentary heritage is not lost. As a historian, Kintop has co-authored several books and articles on the history of Nevada, including: Earp’s Last Frontier: Wyatt and Virgil Earp in the Nevada Mining Camps 1902-1905, and What Time Is This Place?. He has also contributed articles to Uncovering Nevada’s Past: A Primary Source History of the Silver State, The Uniting States: The Story of Statehood for the Fifty United States, “Mining Nevada’s Legal History: Going to the Sources” in Western Legal History, and the Encyclopedia of Local History.

Jeffrey Kintop has been actively involved in promoting the profession through his contributions to the Library and Archives Preservation Institute; Nevada’s Governor’s Conference on the Future of Libraries; the White House Conference on the Future of Libraries; and the Society of American Archivist’s Preservation Management Institute. He is Nevada’s chair for the State Historical Records Advisory Board (SHRAB), and he has written operating grants and was instrumental in the completion of the SHRAB Strategic Five Year Plan. Kintop’s role in the Connecting to Collections Project, after touring the state’s repositories, resulted in the final report and a slide presentation to the SHRAB board and representatives of Nevada’s cultural institutions.

The Nevada State Library and Archives building in Carson City can be listed among Jeffrey Kintop’s many accomplishments. He served on the Building Planning Team, and he was involved throughout the entire planning process. That building was completed in 1992. Always a background fixture in state politics, Kintop’s dedication to the pursuit of accurate historical information, along with his easy-going style, have made him the go-to person for the media, the State Legislature, the Judicial Branch, and his fellow professionals, when it comes to questions about the history of Nevada.

Jeffrey Kintop is a Past-President of CIMA (1999-2000), and he served as co-editor of the CIMA Newsletter for fourteen years. He has also served on several CIMA committees. Most recently, he served on the local arrangements and program committee for the 2014 CIMA Conference in Carson City, NV. For his long service and career in the archival profession, CIMA recognizes Jeffrey Kintop with a CIMA Life-Time Achievement Award for 2016.

nelson-terryTerry B. Nelson is the recently retired Director of the Salt Lake County Records Management and Archives, in Salt Lake City, Utah; and she is recognized for her archival career spanning nearly 40 years. During her tenure at Salt Lake County, Nelson greatly improved public access to historical records through her management of the County’s reference, preservation, and outreach programs.

Nelson began her career in 1976, at the Utah State Archives, providing public reference services, processing historical records, and managing archives staff. While there, she assisted in the move of the Utah State Archives, from the basement of the Capitol building to a new location; and as the Reference and Records Services Manager, she oversaw the consolidation of 80,000 cubic feet of records from two separate facilities, into one central location.

In 1996, Terry B. Nelson was named Director of the Salt Lake County Records Management and Archives. Her tenure there is noted for several improvement projects, including construction oversight of a new reading room within the County Records Center. Throughout her career, she was an acknowledged expert in records law, serving as the County Records Compliance Officer, the HIPAA Officer, and providing records law training and guidance for the County and State governments.

Terry B. Nelson has actively served professional archival organizations on the local, regional, and national level. She served as President of the National Association of Government Archives and Records Administrators (NAGARA), and she participated on various committees within the Society of American Archivists (SAA); and she was an early and dedicated member of the Utah Manuscripts Association. Over the years, she has served in countless committees within these organizations, and she has penned numerous articles.

In 2013, she was the author of Managing Electronic Resources, a NAGARA and IIMC Technical Bulletin, and she continues to share her extensive knowledge and experience, by presenting at the annual Utah State Archives Electronic Records conference. Indeed, she continues to serve as a consultant regarding archival issues for governments and associations around the West.

Her career capstone came, when she participated as a member of a United States Archives Diplomatic Delegation to South Africa in 2010, meeting with archivists and discussing current archival issues throughout that country.

Terry B. Nelson is a past-president of CIMA (1990-1991), and she has served in several CIMA positions and committees through the years. She has mentored countless emerging archivists and record managers, encouraging them in their educational and professional pursuits through unending patience and a willingness to give people an opportunity to build a career doing what they love to do. For her lifelong dedication and impact to the archival profession, CIMA recognizes Terry B. Nelson with a CIMA Life-Time Achievement Award for 2016.

Last year, CIMA presented Life-Time Achievement Awards to dual recipients. They were Melanie Sturgeon, Director of the Arizona State Archives; and Gregory C. Thompson, Associate Dean for Special Collections at the J. Willard Marriott Library.

2016 CIMA Service Award

Julia StringfellowJulia Stringfellow is recognized for her service and leadership within the Conference of Inter-Mountain Archivists (CIMA). Currently, she is the University Archivist, Library Faculty Chair, and Professor; at the University Archives and Special Collections at Brooks Library, Central Washington University in Ellensburg, Washington. Stringfellow has been a CIMA member since 2010, and she served as CIMA Vice-President from June 2012-2013; and CIMA President from June 2013-2014.

She is best known for work as an Archivist/Librarian and Assistant Professor at the Special Collections and Archives Department at Albertson’s Library, Boise State University in Idaho. She has been credited as an author in a number of peer-review publications, and her programs have been a staple at various state and regional conferences in recent years.

As CIMA President, Julia Stringfellow traveled extensively, and was an effective spokesperson for the organization. Always open to fresh ideas, she supported program initiatives in area states. She attended and provided leadership during several archival caucuses in Nevada and Utah. During that time, she worked tirelessly, and fought to bring professional and quality programs to the region. She has represented CIMA on the national level within the Society of American Archivists (SAA), and she has attended national conferences on CIMA’s behalf. For her service and her outstanding career, CIMA recognizes Julia Stringfellow with the 2016 CIMA Service Award.

Last year, the CIMA Service Award was presented to Brad Cole, Associate Dean for Special Collections, Merrill-Cazier Library at Utah State University (USU).

The CIMA Awards are professional recognitions celebrating the archival community and it’s institutions within the Intermountain West region. These prestigious awards are given for excellence in careers of service and leadership within the archival profession. Nominees must have demonstrated advanced scholarship and support activities, on both regional and national levels. CIMA Awards are presented with the highest honor and gratitude by the peers and colleagues of the recipients, with professional representatives from Utah, Nevada, Idaho, Arizona, and New Mexico.
This year’s award recipients will be honored during the annual 2016 CIMA Conference in Ogden, Utah (May 11-13, 2016). The CIMA Awards ceremony and reception are scheduled for Thursday, May 12th at 6:00PM; at the historic Ben Lomond Hotel, 2510 Washington Blvd., Ogden, Utah 84401.

Call for Poster Session at CIMA 2016

March 2, 2016

CIMA invites both graduate students and archives professionals to submit proposals for posters to be presented at the annual meeting in Ogden, Utah on May 11-14, 2016. Posters selected by the Program Committee will be on display in a dedicated space at the conference venue. Presenters are required to be with their poster during the assigned session time to answer questions regarding their poster from attendees. Please use your our online submission form to submit your proposal by Friday, March 4, 2016.

Posters may focus on aspects of:

  • Collection development, collaboration and/or cooperation
  • Reference, instruction, and outreach activities
  • Assessment
  • Fundraising and resource allocation
  • Innovation
  • Digital Preservation and Archiving
  • Archives management
  • Archival education and mentoring

Other potential poster topics might be: collections of interest, reports on archives and records projects that you or your institution have worked on, and building projects.

Poster dimensions: 32 inches by 40 inches (may read vertically or horizontally). Additional information on poster design and specifics will be provided once your poster session has been accepted.

Students may apply for the Steve Wood scholarship to fund travel and registration at the conference.

2016 CIMA Travel Scholarships

February 12, 2016

This year the Board of the Council of Inter-Mountain Archivists (CIMA) is offering two (2) $500 travel assistance scholarships to assist CIMA members who want to attend the 2016 Annual Conference on May 11-14 in Ogden, Utah. These scholarships are intended to encourage member participation by offsetting the expenses associated with travel, hotel, and per diem for those whose employers do not provide adequate travel support. Student and paraprofessional members are particularly encouraged to apply.

Winning applicants must submit a 250-word synopsis to the CIMA newsletter describing their experience attending the conference.
Members interested in applying for a CIMA travel assistance scholarship should draft a statement that provides the following information:
Name, Institution, Position Title, and a 250-word “Statement of Need” explaining (A) the reasons why you would like to attend the conference, and (B) the lack of funding and travel support from your institution that makes attendance difficult.

All applicants must be dues-paying CIMA members in good standing. Questions concerning current membership status can be directed to Jim Kichas ( Scholarship applications should be submitted to Karla Irwin ( by Tuesday, March 15th for full consideration by the scholarship committee. Please use the following subject line in your email: “CIMA Travel Scholarship”. Successful applicants will be notified by Friday, April 1st.

Any additional questions should be directed to Karla Irwin (

2016 CIMA Awards: Call for Nominations

December 14, 2015

The Conference of Inter-Mountain Archivists (CIMA) is currently accepting nominations for the 2016 CIMA Awards. The CIMA Awards will be presented during a ceremony at the CIMA Annual Conference in Ogden, Utah in May 2016. Two awards will be presented at that time: the CIMA Life-Time Achievement Award and the CIMA Service Award.

Presented by the peers and colleagues of the recipients, the prestigious CIMA Life-Time Achievement Award acknowledges and demonstrates appreciation for a life of service and leadership in the archival profession OR for significant life-long support of the archival community and its institutions. Nominees must have demonstrated strong leadership and advanced scholarship, on both regional and national levels. Last year, CIMA presented awards to dual recipients. They were Melanie Sturgeon, Director of the Arizona State Archives; and Gregory C. Thompson, Associate Dean for Special Collections at the J. Willard Marriott Library.

Similarly, the CIMA Service Award is given to an individual who has made significant contributions in recent years: to the CIMA organization OR to the archival institutions of the inter-mountain region OR to the archival profession. The award is given in appreciation for service and leadership and support of the region’s archival community. Nominees must have demonstrated an inspirational spirit and have worked to build a career based on service. However, potential nominees of the CIMA Service Award may have not yet achieved many of the career milestones required for the Life-Time Achievement Award. Last year’s recipient was Brad Cole, Interim Dean of the Merrill-Cazier Library and Associate Dean for Special Collections, at Utah State University (USU).

Award recipients do NOT have to be CIMA members.

To nominate someone for either award: please send us their name, along with a letter explaining why you think the person should be recognized by their peers. To help us with the vetting process, please be as specific and as illustrative as possible. Include any supporting documentation such as: a CV or résumé of the nominee, any photographs, a list of references that we can speak to, or links to a published biography online.

The deadline for submitting award nominations is February 1, 2016.

Nominations must be submitted by a CIMA member; and a Call for Nominations is sent to the membership-at-large. All members are encouraged to participate in the nomination process. You may remain anonymous.

In addition, we are calling for volunteers to serve on the CIMA Awards Committee. The Awards Committee is comprised of representatives, from each state of the region. This committee will begin meetings in early February for adjudication, and to determine its recommendations for the award recipients. The committee’s recommendations will be submitted for final approval to the CIMA Council and Officers. The names of this year’s award recipients will be announced in late March, in advance of the spring conference.
This year’s chairperson is CIMA Past-President, Michael Frazier.

To nominate someone OR to volunteer on this year’s CIMA Awards Committee, send an e-mail to:, with the subject “CIMA Awards Committee.”

Or mail your nomination to:

Michael Frazier, CIMA Awards Committee Chair
Special Collections, UNLV Libraries
4505 Maryland Parkway @ Box 457010
Las Vegas, NV 89154-7010

DAS Comprehensive Exam Scheduling

December 10, 2015

Jim Kichas at the Utah State Archives is working to schedule an SAA Digital Archives Specialist exam in Salt Lake City on February 24, 2016. There are currently two CIMA members in the area ready to take the exam, but he needs to find three more individuals willing to travel to Salt Lake City for the test in order to complete the petition process.

If you, or a colleague, are ready to test (and willing to test in Salt Lake) please contact Jim before the end of the day on Friday, December 18th. He can be reached at:

Jim Kichas
Processing and Reference Archivist
Utah State Archives and Records Service
346 S Rio Grande St
Salt Lake City, UT 84101-1106
(801) 531-3844
(801) 531-3854 (fax)