October 19, 2020
We are pleased to announce that we have finalized the agenda for the 2020 Fall Caucus meeting–“Archival Work in a Time of Crisis”-—to be held via Zoom on Friday, October 30, 2020, and registration is now open!
Register at the following link: https://forms.gle/WEBQVnPF1mcUMWnk7
Registration is FREE and open to all CIMA members, students, and non-member colleagues. However, to ensure a secure meeting, you are REQUIRED to register and provide your email. Information about how to join the virtual event will be delivered to the e-mail address provided.
The meeting is planned to be held from 10am-noon MDT / 9am-11am PDT. We have some great presentations planned, along with a brief update and discussion on CIMA-related issues. We will then open up the remainder of the meeting to anyone who would like to share briefly (5 min. max) and informally something they have done/learned/changed, etc. in their institution during the pandemic. You can also come with questions to pose to fellow CIMA members to learn how others are dealing with particularly difficult situations. Or, just come to listen and reconnect (virtually) with the rest of CIMA community! For more information, the agenda for the meeting is attached.
And, while registration is free, please consider making a donation of any amount to the CIMA scholarship fund. Donations can be made online at this website:
Scroll to the bottom of the page for the PayPal button.
We look to seeing you all there on October 30!
CIMA 2020 Fall Caucus Planning Committee
July 17, 2020
Grants from the USHRAB are accessible to government (excluding federal) and non-profit institutions that care for documentary collections of historical and enduring value. Funding of up to $7,500 is available for projects designed to increase access to and preservation of historical records. Projects are selected by the Board on a competitive basis. We anticipate that this round will be especially competitive.
Awards require a one-to-one in-kind and/or cash match and must contain a public access component such as making digitized images available online or creating an online finding aid or index. Funds are intended for short-term projects. Work cannot begin prior to October 15, 2020 and must be completed by June 26, 2021.
Applications are required and must be received by September 3, 2020. Applicants are strongly encouraged to take advantage of an optional draft deadline of August 10.
Guidelines, applications, and additional forms are available at https://archives.utah.gov/USHRAB/grants.html. Answers to frequently asked questions can be found here. For more information, contact Mahala Ruddell, preferably by e-mail, at the address below:
Archivist and USHRAB Executive Secretary
Utah Division of Archives and Records Service
June 17, 2020
The Utah State Archives and Records Service has taken the lead as primary planner for the upcoming 2021 joint Best Practices Exchange/Council of State Archivists Conference! The conference will be held in Spring 2021 (tentatively in Salt Lake City).
With the current uncertainties around COVID-19 and travel budgets, it is still being determined whether the conference will be most effective as an in-person event, a virtual conference, or a hybrid model. Whatever option ends up being selected, the Utah State Archives will need help from the talented archivists and records managers in our region to successfully plan and pull off this event. With that in mind, they are putting out a call for members to join both our Program and Local Arrangements Committees!
The Program Committee will ensure that a well-balanced, high-quality conference program is organized and presented at the conference. The Program Committee will develop the conference’s call for proposals and take responsibility for the peer-review process and the conference schedule.
The Local Arrangements Committee oversees all local arrangements for the conference including the following: the reservation of meeting rooms, coordination of preregistration and registration, making any needed transportation or parking arrangements, providing appropriate breaks and lunches during the meeting, making arrangements for any receptions, insuring the availability of appropriate audiovisual equipment, soliciting conference vendors and coordinating arrangements for vendors coordinating accommodations and meals as necessary, and insuring site accessibility. These listed duties may change based on the ultimate format of the conference.
If you, or anyone on your staff, has interest in volunteering for either of these professional service opportunities please email email@example.com and they will be in touch as they begin organizing the committees and planning this conference! Past BPE experience is a plus, but not necessary.
November 13, 2019
The Journal of Western Archives is seeking a new managing editor. The managing editor is responsible for the overall quality of the intellectual content of the journal and works closely with the editorial board to ensure that the needs of the professional community (including the journal’s four regional sponsors) in the western United States are met. If you are interested in this position, please submit a CV and a letter of interest to journal director Gordon Daines at firstname.lastname@example.org by Monday December 16th at 5:00 pm MST. The successful applicant will assume their duties on January 1st, 2020 and receive a yearly honorarium of $500.00. The initial term will be for three years with the opportunity to renew once.
Journal of Western Archives Editor
The Editor is responsible for the overall quality of the intellectual content of the journal and for overseeing the review process to ensure it is thorough, fair, and timely. The Editor is responsible for upholding the mission and scope of the journal and for selecting papers that provide new, original, and important contributions to knowledge.
- The Editor oversees the mission and scope of the journal in consultation with the journal director and the editorial board.
- The Editor ensures that the papers published are consistent with the editorial mission.
- The Editor works with the journal director and the editorial board to determine if thematic issues should be published. The Editor identifies and invites potential guest editors for these issues.
- The Editor works with the technical editor/layout specialist to ensure that content is visually appealing and readable.
- The Editor is responsible for overseeing the peer review process.
- The Editor selects editorial board members to shepherd potential articles and case studies through the peer review process.
- The Editor and assigned editorial board members will use the BePress platform to conduct the editorial review process.
- The Editor will review the feedback from peer reviewers and the assigned editorial board member and will make the final decision regarding acceptance or rejection of articles and case studies.
- The Editor will ensure that the peer review process is completed in a timely way and that authors receive constructive feedback about papers submitted.
- The Editor is responsible for overseeing the copyediting process
- The Editor will work with the journal’s contract copyeditor to ensure that articles and case studies are copyedited in a timely fashion.
- The Editor has final authority on all copyediting decisions.
- The Editor will seek opportunities to promote the journal.
- The Editor will seek to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
- The Editor will encourage editorial board members to speak at conferences and other events about the purpose and values of the journal, inviting potential contributors to consider submitting papers to the journal.
- Excellent oral and written communications skills
- Must have the technical capacity to work in a fully electronic environment
- Experience in conducting and writing research, sufficient to enable the individual to solicit and select research that will result in a high-quality publication that addresses the diverse interest of the readership
- Dynamic, self-motivated individual
- Ability to delegate
- Strong organizational skills
- Ability to set and meet firm deadlines
- Strong interpersonal skills and the ability to work in a team environment
- Experience with the peer review process as both a peer reviewer and an author
- Membership in one of the four sponsoring regional associations (Conference of Intermountain Archivists, Society of Rocky Mountain Archivists, the Society of California Archivists, or the Northwest Archivists, Inc.
- Familiarity with and ability to use the Chicago Manual of Style
October 25, 2019
Join the Society of California Archivists (SCA), Conference of Inter-Mountain Archivists (CIMA), Northwest Archivists (NWA), and Society of Rocky Mountain Archivists (SRMA) for an engaging and energizing program. For more details on this program please visit SCA’s Western Archivists Meeting web page.
Dates: April 22-25, 2020–Pre-conference workshops and tours April 22. Conference begins April 23. Hotel conference rate available April 21-25.
The call for proposals submission form is available at https://docs.google.com/forms/d/e/1FAIpQLSfEbBU_McBKQOQuNKiOYg0G0fAq9gg1EN7GSbP58dOvKD0Pgg/viewform. Proposals that demonstrate cross-regional collaboration are strongly encouraged. For assistance on finding other regional partners please refer to this spreadsheet. Proposals are due November 4, 2019.
More information about the meeting is available on the Conferences page.